Document Controller

Calibre Search; York; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction contractor is seeking a Document Controller for their York office. The role involves managing project documentation, ensuring compliance with industry standards, and providing administrative support to project teams. Ideal candidates will have experience in construction administration and proficiency in relevant project management systems.

Qualifications

• Experience as a Construction Administrator or Document Controller.
• Familiarity with project documentation and compliance standards.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Manage project-related documentation and drawings.
• Coordinate site and office documentation for revision control.
• Support preparation of Operations & Maintenance manuals.

Skills

Proficiency in Viewpoint for Projects

Proficiency in FieldView

Proficiency in PIM systems

Strong organizational skills

Attention to detail

Collaboration skills

Understanding of construction industry processes

Job description

Document Controller

Location: York

Company: Calibre Search - specialists with 20+ years recruiting professionals in civil engineering, construction, and housing industries.

Overview

An exciting opportunity for an experienced Construction Administrator or Document Controller to join a reputable construction contractor in their new York office. The role involves managing project documentation and drawings using the company's Project Information Management System (PIM), ensuring accuracy and compliance across all project documentation.

Responsibilities

1. Assist the Document Control team in managing project-related documentation and drawings, ensuring correct uploads, revisions, and distribution.
2. Coordinate site-based and office documentation to maintain consistent revision control.
3. Support the preparation of Operations & Maintenance (O&M) manuals, liaising with project teams and suppliers for timely delivery.
4. Monitor compliance with Quality, Environmental, Management, and Safety (QEMS) procedures.
5. Manage subcontractor approval records, ensuring current and proper documentation.
6. Oversee digital filing and scanning of site paperwork into the PIM system.
7. Maintain standard document and report templates.
8. Support tracking of company vehicles and alignment with operational schedules.
9. Participate in the implementation and training for the Document Management System.
10. Promote and support QEMS practices to uphold health, safety, and quality standards.
11. Archive project files according to procedures and industry best practices.
12. Provide reception and front-office support as needed.
13. Deliver general administrative support to project teams and departments.

Required Skills & Experience

• Proficiency in Viewpoint for Projects, FieldView, and PIM systems.
• Strong organizational skills with attention to detail.
• Ability to collaborate effectively across site and office teams.
• Understanding of construction industry processes and documentation standards.

Additional Information

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative and Project Management
• Industries: Construction, Civil Engineering, Support Services

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