Document Controller

JC Virtual PM; United Kingdom; Remote; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Professional membership fees covered

Structured training and mentoring

Exposure to diverse UK and intl. proj.

Remote-first working

Job summary

JC Virtual PMs is a UK-based virtual consultancy delivering project management, design management, BIM and information management across the UK and beyond. We are remote-first and growing, offering full-time or part-time roles in document control.

The role focuses on day-to-day administration of project information, acting as the first line of quality control for documents and reporting to an Information Manager. You will work from a home base with occasional client meetings as required.

Qualifications

• 2 years' document control experience in construction, engineering or consultancy.
• Hands-on experience with at least one CDE (Asite, Aconex, Viewpoint, SharePoint, Procore).
• Excellent attention to detail and organisational skills.
• Right to work in the country where you will be based.

Responsibilities

• Administer the project Common Data Environment (CDE).
• Process incoming and outgoing transmittals to schedule.
• Maintain document registers, distribution matrices and revision control.
• Ensure all documents comply with project naming, metadata and approval standards.
• Produce weekly information status reports.
• Support audits and project close-out / handover.

Skills

Document control experience

Attention to detail

Organisational skills

Tools

Asite

Aconex

Viewpoint

SharePoint

Procore

Job description

Support project teams with the day-to-day administration of project information — the first line of quality control on every document.

About JC Virtual PMs

JC Virtual PMs (JC.VPMS LTD) is a UK-based virtual consultancy delivering project management, design management, BIM, information management and document control. We work with SMEs and other clients across the UK, Europe, the Middle East, Africa and Asia, bringing joined-up project, design and information management to projects that need more than a freelancer but less than a large consultancy. We are remote-first and growing.

About the role

We are looking for a detail-oriented Document Controller to support our project teams with the day-to-day administration of project information. You will be the first line of quality control on every document that flows through the project. You will report to an Information Manager, with a clear path towards Information Manager.

Key responsibilities

• Administer the project Common Data Environment (CDE)
• Process incoming and outgoing transmittals to schedule
• Maintain document registers, distribution matrices and revision control
• Ensure all documents comply with project naming, metadata and approval standards
• Produce weekly information status reports
• Support audits and project close-out / handover

What we're looking for

Essential

• Around 2 years' document control experience in construction, engineering or consultancy
• Hands-on experience with at least one CDE (Asite, Aconex, Viewpoint, SharePoint, Procore)
• Excellent attention to detail and organisational skills
• Right to work in the country where you will be based

Desirable

• Strong Excel skills and familiarity with document management workflows
• Awareness of ISO 19650 information management principles

Experience levels are a guide, not a cut-off. If you are close and can show equivalent experience, please apply.

How we work

• Remote-first: you work from your home base, with occasional client meetings or site visits when a project needs them.
• Our clients and teams span the UK, Europe, the Middle East, Africa and Asia, so we agree working hours that overlap with each project's time zones.
• We work in Microsoft 365 (Teams, SharePoint and Outlook) and our own project controls and HR platforms for timesheets, reporting, leave and expenses.
• This role is offered on an employed basis, full-time or part-time.
• We resource against confirmed client commissions, so start dates follow project mobilisation. We will be open about timing from our first conversation.

What we offer

• Remote, flexible working, full-time or part-time
• Competitive salary or associate day rate, benchmarked to your location and experience. We will discuss pay with you before your interview
• Professional membership fees covered
• Exposure to a diverse portfolio of UK and international projects
• A clear career path, with Information Manager as your next step
• Structured training and mentoring from experienced colleagues
• A supportive, collaborative team with a focus on professional growth
• The chance to help shape and grow a forward-thinking virtual consultancy

If there is no suitable commission straight away, we may keep your details on our active file for up to 12 months so we can contact you when one comes up, and we may invite you to our free remote training sessions (we ask you to sign a non-disclosure agreement first). You can ask us to update or remove your details at any time from your application status page.

We welcome applications from people of all backgrounds. If you need any adjustments to apply or interview, just tell us. We do not ask about your pay history.