Document Controller

Balfour Beatty plc; Elgin; Hybrid; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Smart working

25 days annual leave

Maternity/adoption leave

Pension

Share incentive plan

Volunteering leave

Recognition schemes

Job summary

Balfour Beatty plc in Elgin is seeking a Document Controller to establish governance and manage BIM 360 Docs data flows across project teams. Hybrid role with 3 days on site and 2 days from home.

You will train staff on BIM360, support project information plans, and ensure compliant information exchanges within the common data environment.

Qualifications

• Background and understanding of a variety of engineering projects and processes.
• Demonstrable stakeholder engagement, influencing and relationships skill.

Responsibilities

• Work to project information plans and asset information plans at startup.
• Assist with BIM 360 NextGen project setup (folders, rights, workflows).
• Support rollout of BIM 360 to new projects and deliver training visits.
• Assist Document Control Manager with BIM360 implementation and ongoing use.
• Help project team assemble information for outputs and reporting.
• Enable reliable information exchange through a common data environment.
• Coordinate information within the Information Model for integration.
• Ensure delivery of information exchanges and compliance with processes.
• Accept/reject information exchanges and flag non-compliance.
• Liaise with project team members and Employer to foster collaboration.

Skills

Engineering project knowledge

Stakeholder engagement

Tools

BIM 360 Docs

Job description

About The Role

Own your career, and you can build something to be proud of at Balfour Beatty.

Location: Elgin – Hybrid working: 3 days on site at Elgin office and 2 days working from home.

By joining our Power Transmission and Distribution team as a Document Controller you will be responsible for establishing governance and ensuring data and information flow to and from Balfour Beatty (BIM 360 Docs), client common data environments, and subcontractor systems. You will play a key role in providing project‑related training, support and guidance on using BIM360 to the project engineering team, including subcontractors, the client and designers. The Document Controller will liaise with the DE Manager on BIM360 project‑level quality audit implementation, operation and record keeping for their project on BIM 360 reports and Power BI Dashboards.

What You’ll Be Doing

• Work to the Project Information Plan and Asset Information Plan set out at project start‑up (IM will be identified at this stage).
• Assist with the set‑up of projects in BIM 360 NextGen (folders, user rights, workflows).
• Assist the Information Manager with the roll‑out of BIM 360 to newly identified projects and complete support training and visits.
• Assist the Document Control manager with implementation and ongoing use of BIM360 on the project(s).
• Assist Project Team Members in assembling information for Project Outputs and reporting.
• Enable reliable information exchange through a common data environment.
• Enable integration and co‑ordination of information within the Information Model.
• Assure delivery of information exchanges.
• Accept/reject information exchanges within the common data environment – ensure compliance with agreed processes and procedures. Validate compliance with information requirements and advise on non‑compliance.
• Liaise with and cooperate with Project Team Members and the Employer in support of a collaborative working culture.

Who We’re Looking For

The following qualities and experience are essential:

• Background and understanding of a variety of engineering projects and processes.
• Demonstrable stakeholder engagement, influencing and relationships skill.

The following qualities/experience are desirable:

• Experience using BIM 360 Docs.
• Experience and understanding of site‑based operational business processes and practices, knowledge of engineering applications and their associated data structures.
• An awareness of the utilities, power, and construction industry.

Benefits

• Smart working, giving you more flexibility such as staggered start and finish times.
• 25 days paid annual leave (pro rata).
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave.
• Pension, share incentive plan, volunteering leave, recognition schemes and much more.

About Us

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks. From scoping and feasibility to design, construction and ongoing maintenance, our in‑house experts, flexible resources and industry‑leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

Diversity and inclusion: At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing an inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion.

We are a Gold Award holder in the Ministry of Defence ‘Employer Recognition Scheme’ and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long‑term health conditions to remove barriers for them in obtaining employment and we are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more information, visit https://disabilityconfident.campaign.gov.uk/.

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [e-mail].