Document Controller

Egis Group; Bristol; On-site; GBP 35,000 - 50,000; Full time

Job summary

Egis Group is seeking a Document Controller to manage project documentation for Nuclear New Build projects, including Hinkley Point C and Sizewell C. The ideal candidate will possess strong document control experience and excel in a precision-oriented environment utilizing ProjectWise to maintain compliance and support project teams effectively.

Qualifications

• Proven experience in document control within engineering or construction.
• Strong working knowledge of ProjectWise and other document management systems.
• Excellent ability in managing sensitive information and confidentiality.

Responsibilities

• Manage documentation processes to ensure compliance with project standards.
• Register, track, and distribute project documents accurately and efficiently.
• Provide training and support on document management best practices.

Skills

Attention to Detail

Organization

Communication

Problem-Solving

Education

Experience in document control

Familiarity with ProjectWise

Knowledge of industry standards

Tools

ProjectWise

Microsoft Office Suite

Job description

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As a result of our continued success and growth in the UK, we’re looking for a Document Controller to join our team working on Nuclear New Build projects, specifically focusing on Nuclear Island buildings of Hinkley Point C, Sizewell C and similar projects. You will be responsible for managing the control, distribution, and tracking of project documentation within a highly structured and process-driven environment using ProjectWise. This role requires a high level of precision, organization, and rigor to ensure compliance with project requirements and industry standards.

Key Responsibilities:

• Manage incoming and outgoing documents, ensuring adherence to defined processes and protocols
• Maintain document control systems within ProjectWise, ensuring accuracy and consistency in document classification, numbering, and versioning
• Register, track, and distribute project documents efficiently, ensuring timely delivery and receipt acknowledgment
• Perform quality checks on documents to ensure compliance with established standards and guidelines
• Control the status of all documents, ensuring that the latest revisions are available and obsolete versions are archived appropriately
• Ensure that all project stakeholders have access to the correct and latest document versions
• Implement and enforce document control procedures, identifying and addressing any non-conformances
• Provide training and support to project teams on document management best practices
• Generate regular reports on document status, submission progress, and outstanding actions
• Support audits and ensure documentation is compliant with regulatory and contractual requirements
• Liaise with internal teams, external partners, and clients to facilitate document flow and resolve any document control-related issues

Job Description

As a result of our continued success and growth in the UK, we’re looking for a Document Controller to join our team working on Nuclear New Build projects, specifically focusing on Nuclear Island buildings of Hinkley Point C, Sizewell C and similar projects. You will be responsible for managing the control, distribution, and tracking of project documentation within a highly structured and process-driven environment using ProjectWise. This role requires a high level of precision, organization, and rigor to ensure compliance with project requirements and industry standards.

Key Responsibilities:

• Manage incoming and outgoing documents, ensuring adherence to defined processes and protocols
• Maintain document control systems within ProjectWise, ensuring accuracy and consistency in document classification, numbering, and versioning
• Register, track, and distribute project documents efficiently, ensuring timely delivery and receipt acknowledgment
• Perform quality checks on documents to ensure compliance with established standards and guidelines
• Control the status of all documents, ensuring that the latest revisions are available and obsolete versions are archived appropriately
• Ensure that all project stakeholders have access to the correct and latest document versions
• Implement and enforce document control procedures, identifying and addressing any non-conformances
• Provide training and support to project teams on document management best practices
• Generate regular reports on document status, submission progress, and outstanding actions
• Support audits and ensure documentation is compliant with regulatory and contractual requirements
• Liaise with internal teams, external partners, and clients to facilitate document flow and resolve any document control-related issues

Qualifications

• Proven experience in document control, preferably within engineering, construction, or nuclear projects
• Strong working knowledge of ProjectWiseand other document management systems
• Familiarity with industry standards related to document control and information management
• Excellent attention to detail and ability to work with high levels of precision
• Strong organizational skills and ability to manage large volumes of documents effectively
• Ability to work under strict deadlines and maintain structured workflows
• Excellent communication and coordination skills to liaise with multiple stakeholders
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong problem-solving skills and a proactive approach to process improvements
• Ability to maintain confidentiality and manage sensitive information appropriately

Additional Information

Note:Given the nature of the work, role holders may be required to undergo Basic Security Clearance (BPSS).

We are committed to our planet

In each project we design, engineer and operate we care deeply about the legacy we’re leaving behind. As part of our team, you’ll have a unique opportunity to use your skills and expertise to shape a better future for our communities in the UK, and all around the globe.

Our commitment is translated in the work carried out by our Egis Foundation, which funds concrete actions to address the climate crisis and is focused on educational and social initiatives that will help in the responsible and sustainable shift towards a sustainable world.

We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.