Document Controller

Balfour Beatty plc; Birmingham; On-site; GBP 30,000 - 50,000; Full time

Benefits offered by this job

Flexible working options

Free parking & travel allowance

Family-friendly policies

Wellbeing support & flu vaccinations

Job summary

Balfour Beatty VINCI is seeking a diligent Document Controller based in Birmingham to manage project information and document control across major civil engineering assets for the HS2 programme. You will ensure accurate QA checks, lifecycle documentation, and compliance with ISO standards while collaborating with clients and JV partners.

The role requires strong ICT skills, proficiency with Business Collaborator and Microsoft Office, and excellent organizational ability to handle tight deadlines

Qualifications

• Experience of information/document management in Major Civil Engineering projects.
• Knowledge of UK and international standards and codes of practice for information management & document control.
• Knowledge of electronic information and document control systems.
• ISO 9001 Certification knowledge is beneficial.
• Excellent organisational skills with high attention to detail and accuracy.

Responsibilities

• Coordinate and manage an effective project information management system within Business Collaborator, aligning with quality control procedures.
• Familiar with Client and Joint Venture Partners' Environment and Sustainability Policies and ensure implementation.
• Responsible for formal issue and receipt of all contract and technical documentation to/from Client and Design Joint Venture.
• Review QA checks and maintain document management compliance.
• Manage requests for documentation and ensure traceability.
• Carry out QA checks and release/distribute information across the project lifecycle.
• Manage integration of all project documentation through approved workflows; monitor issuing and review of technical information.
• Attend meetings as required by management and maintain relationships with all stakeholders.
• Produce management information and reports to improve BB's efficiency and delivery.

Skills

Project information management

Document control

QA checks

ISO 9001 knowledge

Advanced ICT skills

Microsoft Office

Business Collaborator

Attention to detail

Communication skills

Tools

Business Collaborator

MS Office

Job description

HS2, Britain’s new high-speed railway is at peak construction. Balfour Beatty VINCI is HS2’s construction partner in the Midlands, responsible for delivering 90km of the route, from Long Itchington in Warwickshire to the centre of Birmingham and on to Handsacre in Staffordshire.

Now is a great time to join us and be part of a diverse team of nearly 9,000 people from over 80 nationalities working together to deliver major assets including bridges, tunnels and viaducts. Whether onsite or officed based all colleagues have a key part to play in delivering this critical transport infrastructure project.

Location

Based in Birmingham - the Central Region runs from the east of Birmingham into the city centre, comprising Sublot Delta, 1B, 4 and 5S. More than 50% of the structures within IPT Area North are located in the Central Region. This region, which covers a complex urban environment, also includes the 3.5 mile twin bore Bromford Tunnel. It also includes Interchange Station, as well as crossing three major highways (A45, M6 and M42).

• Coordinate and manage an effective project information management system within Business Collaborator (BC), in line with both company and quality control procedures (BS EN ISO:9001). Focusing on all technical and contractual documentation produced throughout the lifecycle of the project from all interested parties.
• Understand the Client and Joint Venture Partners' Environment and Sustainability Policies, Processes and statutory requirements as they affect the company's operations and ensure that the requirements, as applicable within their discipline, are implemented on the project.
• Responsible for the formal issue and receipt of all contract and technical documentation to and from the Client and Design Joint Venture
• Review and maintain accuracy of QA checks, editing where necessary to ensure document management compliance.
• Manage requests for documentation
• Detail-focused document organizing abilities.
• Familiarity with the relevant regulations regarding document keeping and handling. Able to proactively manage database changes using software management systems.
• Time-oriented approach to handling queries and tasks.
• Manage the integration of all project documentation through approved workflows - Carry out QA checks and release/distribute information. Monitor the process of interactive issuing and subsequent commenting/review of technical information. Manage the transition of technical data from design to construction status. Ensure traceability throughout.
• Attend meetings as dictated by the Document Controller Manager/ Senior Document Controller
• Maintain effective working relationships with all interested parties. Offer advice and support to both the project team and interested parties, as required.
• The general aim being to improve the overall quality of the final product/service and improve BB's efficiency and resource on a day-to-day basis. Production of appropriate reports and management information
• Living the Balfour Beatty Vinci Values.
• Ensuring a relentless focus on Zero Harm.
• Supporting the delivery of the Sustainability 2020 roadmap.
• Supporting the business unit external accreditation process (including ISO9001, ISO14001, ISO45001 and industry licences) to ensure it is able to operate in its chosen sector.
• Experience of information/document management in Major Civil Engineering projects.
• Knowledge and experience of working to UK and international standards and codes of practice for information management & document Control.
• Knowledge of Electronic Information and document control systems.
• Any form of information management or ISO 9001 Certification.
• Broad knowledge and understanding of ISO 9001 required.
• Previous experience working within information management is desirable.
• Extensive experience or extensive knowledge of working within systems and procedures.
• Full working knowledge of databases.
• Contractual awareness and a basic understanding of the market would be beneficial.
• Advanced information and communication technology skills.
• Excellent organisational skills with a high attention to detail and accuracy.
• Ability to work to tight deadlines and under minimum supervision.
• Strong written, verbal, analytical and interpersonal skills.
• Competent user of modern office computer systems e.g. Microsoft Office
• Knowledge and experience of using Business Collaborator
• Pays attention to detail and sees things through to completion.
• Knowledge and experience of using Business Collaborator
• Has good interpersonal and communication skills
• Is a self-starter who manages their own time and seeks to add value to their function.
• Is able to work within a multi-discipline team.
• Can demonstrate initiative and resilience.

Applicants must have the right to work in the UK to be considered.

Why Join Us

• Flexible working options
• Free parking & travel allowance (where eligible)
• Family-friendly policies
• Wellbeing support & flu vaccinations

About Us

Balfour Beatty VINCI is a joint venture with over 30 years of experience delivering iconic infrastructure, including the Channel Tunnel, Crossrail, and upgrading some of the UK’s busiest motorways. On HS2, we’re building everything from viaducts and tunnels to bridges and embankments across the West Midlands.

Diversity & Inclusion

We’re proud to be an inclusive employer, welcoming people from all backgrounds, abilities and neurodiversities. As a Disability Confident Leader, we encourage applications from candidates with disabilities.

Flexible Working

We’re open to discussing flexible working arrangements to suit your needs, aligned with project requirements.