Document Control Administrator

JR United Kingdom; Oxford; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading global medical products and technologies company is seeking a Document Control Administrator in Oxford. The role involves supporting the transition to an electronic document management system and ensuring the accuracy of quality documents. Ideal candidates will possess a STEM degree, strong organizational skills, and experience with quality management systems. Join us in making a difference in chronic condition management.

Qualifications

• Experience with quality management systems, preferably ISO 13485.
• Proficiency in managing large document repositories.
• Familiarity with User Requirement Specifications and Validation Plans.

Responsibilities

• Ensure quality documents are formatted and adhere to control procedures.
• Draft, review, and approve documents during procurement processes.
• Organize on-site leadership meetings and manage procurement.

Skills

Organizational skills

Attention to detail

Collaboration skills

Time-management skills

IT skills

Education

STEM-focused university degree or equivalent

Tools

Microsoft Word

Trackwise

Job description

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Document Control Administrator, Oxford District

Client: SRG

Location: Oxford District, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 3

Posted: 06.06.2025

Expiry Date: 21.07.2025

Job Description:

• Job Title: Document Control and Administrator
• Contract: Perm
• Location: Abingdon, Oxford

We are working on an exciting opportunity for a Document Administrator to join a global medical products and technologies company focused on solutions for managing chronic conditions, including advanced wound care, ostomy care, continence care, and infusion care.

Job Summary

Your role as a Document Controller and Administrator is to provide Quality Systems administrative support to facilitate the Oxford team’s transition into the electronic document management system (EDMS). You will ensure all quality documents and records are correctly formatted and templates are used for laboratory processes and support functions. This is a desk-based role that requires close liaison with the laboratory team to ensure document content accuracy. You will also collaborate with quality, business teams, and project managers.

You will oversee all office administrative duties, including documentation drafting, shipping, purchasing supplies, maintaining inventories, and scanning lab books. Attention to detail and teamwork are essential.

Key Duties and Responsibilities

• Ensure quality documents (Work Instructions, Technical Documents, SOPs) are correctly formatted, aligned with the EDMS, and adhere to document control procedures.
• Cross-check documents with existing quality documents.
• Assist with document drafting, review, and approval during equipment and software procurement.
• Coordinate with management and quality teams to link work instructions to SOPs.
• Manage administrative operations in compliance with policies and regulations.
• Handle procurement of reagents, consumables, and equipment.
• Organize on-site leadership meetings, including arrangements for accommodation, transport, and catering.
• Review and improve office policies, especially documentation and filing systems.

Experience required

• STEM-focused university degree or equivalent (desirable).
• Experience with quality management systems, preferably ISO 13485.
• Experience with Trackwise is highly desired.
• Proficiency in managing large document repositories.
• Experience working with Regulatory, Validation, and QA teams is beneficial.
• Familiarity with User Requirement Specifications, Validation Plans, IQ/OQ/PQ, and 21 CFR Part 11 is advantageous.
• Strong IT skills, especially Microsoft Word.
• Excellent organizational and time-management skills.
• Ability to prioritize tasks and work under pressure.
• Strong attention to detail.
• Basic lab experience is a plus.
• Teamwork and collaboration skills.