Document Administrator

Adecco; Arlesey; On-site; GBP 20,000 - 24,000; Full time

Job summary

Join a leading multinational corporation as a Scanning Operator at the Medical Records Library in Bedford Hospital. This full-time role involves preparing medical records for scanning, ensuring quality and compliance with established guidelines, and working effectively within a dynamic team. Ideal candidates will be IT literate, detail-oriented, and ready to contribute to the smooth operation of medical record management.

Benefits

Discounted parking for those living over 5 miles away

Comprehensive training provided

Qualifications

• Ability to work both independently and as part of a team.
• Willingness to undergo training for operating high-resolution scanners.
• Understanding of Case Note structure and policies for documentation.

Responsibilities

• Prepare Event Notes and ensure proper batch headers.
• Operate high-resolution scanners and ensure quality of scanned images.
• Assist in training new staff and maintain scanner cleanliness.

Skills

IT literate

Sensitivity in handling Medical Records

Ability to understand verbal and written directions

Tools

Microsoft Word

Microsoft Excel

Job description

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Are you looking for a rewarding long term temporary position as a Scanning Operator? Our client, a leading multinational corporation, is seeking talented individuals to join their team at the Medical Records Library located in Bedford Hospital.

Based at- Bedford Hospital- Medical Records Library, Britannia Road, Bedford, MK42 9DJ

Working hours- full time position 37.5 hours a week working 7am-3pm Monday to Friday with 30 minutes break each day. Discounted parking can be provided if you live over 5 miles from the hospital and 2 weeks full training will be provided

• Ability to work effectively both independently and as part of a team
• Sensitivity and experience in handling Medical Records
• Understanding of Case Note structure and current policies governing documentation filing within Patient Case Notes
• IT literate with confidence in using Microsoft Word and Excel
• Willingness to undergo training to operate high-resolution scanners and handheld scanners effectively
• Excellent ability to understand and follow verbal and written directions

Please note, this is a fast-paced and target-driven role.

• Prepare Event Notes with correct batch header sheets or "intelligent bar codes" according to scan and preparation guidelines.
• Guillotine booklets and scan "long documents" as part of the preparation process.
• Utilise on-screen stamps to identify poor-quality documents within the medical record during scanning.
• Remove any "unscannable" items as per preparation guidelines.
• Operate high-resolution scanner to meet quality assurance standards, ensuring all scanned images are of good quality.
• Collect Event Notes from designated collection points, following an agreed schedule based on priority and scan receipt.
• Check the quality of images as the medical record passes through the scanning device, making necessary amendments before release.
• Regularly clean and maintain the scanning device, escalating any issues to the Team Leader promptly.
• Complete Quality Assurance processes in accordance with established standards.
• Report any issues with Event Notes preparation, scanning operations, or scanner functionality to the Team Leader for resolution.
• Prioritise urgent requests and respond promptly, ensuring a smooth workflow.
• Assist in answering general and face-to-face inquiries within the department.
• Guide and support new staff, ensuring they are confident in carrying out their tasks.
• Participate in mandatory training, including Xerox Business Ethics, Information Security, and NHS/Trust training to maintain service standards.
• Provide cover for absent team members when required.
• Undertake any other duties within the scope of the role.

Don't miss this opportunity to join a dynamic team and contribute to the smooth operation of the Medical Records Library! Apply now to become a Scanning Operator.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.