Doctoral Recruitment Officer

University of Bath; Bath; Hybrid; GBP 17,000 - 21,000; Part time

Benefits offered by this job

Generous annual leave

Pension scheme

Cycle to work

Electric vehicle salary sacrifice

Staff discounts

Postgraduate tuition discounts

Relocation allowance

Visa reimbursement

Employee wellbeing resources

Job summary

University of Bath is seeking a Doctoral Recruitment Officer to provide efficient admissions and recruitment support for postgraduate research students. The role involves coordinating funding, liaising with academic staff and external agencies, and maintaining high service standards across the Doctoral College.

The successful candidate will manage workloads, utilise Word/Excel, and develop strong working relationships with colleagues worldwide in a hybrid working environment.

Qualifications

• Substantial experience in a busy administrative environment, preferably in admissions or student recruitment.
• Excellent attention to detail to avoid costly errors in a fast-paced setting.
• Strong numeracy, organisational and communication skills are essential.

Responsibilities

• Act as the main contact for admissions and recruitment in an allocated area.
• Coordinate student funding allocations and support the Admissions Manager.
• Ensure procedures are followed and service standards are maintained.
• Collaborate with colleagues across the Doctoral College and external agencies.

Skills

Administrative experience

Attention to detail

Communication skills

Numeracy skills

Word & Excel proficiency

Database systems knowledge

Tools

Business Objects

SAMIS/SITS

Job description

Doctoral Recruitment Officer

We are looking for someone with an excellent eye for detail to join the Doctoral College’s Recruitment and Admissions team.

As part of our team, you will play a vital role in providing an efficient and effective service to those students who are considering undertaking postgraduate research at Bath, as well as supporting our academic colleagues to recruit the best doctoral students. In addition, you will be responsible for planning and managing PhD studentship competitions and funding budgets.

About Us

The Doctoral College supports and enriches the experience of doctoral researchers and plays a key role in developing policy and strategy for doctoral study. It also supports recruitment to doctoral study programmes, manages student and programme administration, provides professional skills development and helps students to feel supported, from enquiry through to graduation, wherever and however they choose to study.

The Doctoral Recruitment and Admissions team is responsible for administering the admissions for a wide range of PhD, Integrated PhD and Professional Doctorate programmes and for managing the numerous funding competitions associated with doctoral study.

About The Role

This part-time role involves liaison with prospective doctoral students, members of academic staff, internal professional services representatives and other university colleagues as well as external agencies.

You will be the key point of contact for admissions and recruitment matters related to an allocated area (eg Faculty/School) and you will be responsible for ensuring that procedures/processes are correctly followed and service standards maintained within that area. This will involve working closely with the Doctoral Recruitment Administrators and the other Doctoral Recruitment Officers within the team.

In addition, you will be required to coordinate student funding allocations, and to work with the Doctoral Admissions Manager and Head of Doctoral Recruitment managing wider postgraduate recruitment activities. You will also be expected to support members of the wider Doctoral College team and administrative staff within our Doctoral Training Entities, providing assistance and guidance where necessary.

About You

You should have substantial experience of working in a busy administrative environment, preferably involving admissions or student recruitment.

You should also be highly organised and be able to manage a busy workload with conflicting priorities, both for yourself and others, whilst remaining flexible and willing to adapt to changing circumstances.

It is crucial that you have a meticulous attention to detail because we work in an environment where mistakes could be financially and reputationally costly. You will need to be committed to ensuring work is completed with accuracy and precision. It is also very important that you enjoy working collaboratively as well as on your own initiative. You will need to work closely with other team members, academic colleagues and students from across the world, so excellent communication skills are highly important as is the ability to develop strong working relationships.

Due to the need to work out costings and manage studentship budgets, you will require strong numeracy skills.

You should have excellent computer skills, with proficiency in Word and Excel, and the ability to learn how to use database systems. Knowledge/experience of Business Objects and/or SAMIS/SITS would be beneficial.

Further information

This role is available on a permanent, part-time basis working 21.9 hours per week (0.6 fte).

The team follows a hybrid model of working; we work in the office on Mondays and Tuesdays and we work from home from Wednesday to Friday inclusive. You may choose to work 3 full days per week or to spread your hours over 4 or 5 days. You will be required to work on Tuesdays and to come to our office on campus on that day. Your other working days are negotiable, but we would prefer you to work on Thursdays or Fridays (or both).

For an informal discussion about the role please contact Tracey Brend, Doctoral Admissions Manager ([e-mail]) or Matthew Ward, Doctoral Recruitment Officer ([e-mail]).

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equity and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We're very proud to be a signatory of the Armed Forces Covenant. an accredited Disability Confident Leader; autism friendly university, committed to building disability confidence and supporting disabled staff.

What we can offer you

Benefits

• Generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance
• Generous employer contributory pension schemes
• Cycle to work scheme
• Electric vehicle salary sacrifice scheme
• Staff discount at Team Bath gym
• Staff benefits include discounted postgraduate tuition and language courses, alongside a wide range of personal and professional development opportunities such as apprenticeships, LinkedIn Learning, and more
• Local discounts, including free entry to the Holburne Museum in Bath
• A family-friendly workplace
• An excellent reward package that recognises the talents of our diverse workforce
• Relocation allowance
• Visa reimbursement and Interest-Free Loan to help with the cost of some immigration expenses
• Employee assistance services through Health Assured, including access to the Wisdom app

Find out more about our benefits and watch the video to hear from our staff about what makes the University of Bath a great place to work as well as following us X and LinkedIn.

Be Well at Bath

We’re Committed To Creating a Health-supporting Working Environment Where Everyone Can Thrive And Be At Their Best. We Offer a Range Of Resources To Enable You To Do That From Your First Day Here, Including:

• Staff support groups and networks
• A network of Staff Wellbeing Champions
• A suite of tools, resources and frameworks that enable you to be at your best and thrive

Find out more about being at your best at Bath.

Further Details

Job Description & Person Specification

Terms and Conditions of Employment

Right to Work in the UK: We do not assess immigration or right to work status until offer stage. Being invited to interview does not guarantee you are eligible for visa sponsorship and all offers are conditional on meeting right to work requirements. Further information is available on our application support webpage.

Anonymous shortlisting: We are constantly seeking to reduce the unconscious bias that enters any assessment process, with the goal of creating an inclusive and equal assessment process. To support this, personal details such as your name, may be removed from application forms at the initial shortlisting stage.

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