Divisional Personal Assistant

Oxford University Hospitals NHS Foundation Trust; Oxford; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player in healthcare is seeking a dedicated Personal Assistant to join their Clinical Support Services team. This exciting role involves providing essential support to senior management, ensuring smooth operations across multiple hospital sites. You will have the opportunity to enhance your skills in a dynamic environment while contributing to the improvement of healthcare services. If you thrive in a fast-paced setting and are passionate about making a difference in patient care, this position offers a rewarding career path with ample opportunities for professional growth.

Qualifications

• Experience in providing administrative support in a healthcare setting.
• Ability to manage multiple tasks and priorities effectively.

Responsibilities

• Provide direct support to the Senior Divisional Management Team.
• Organise meetings and manage the complaints process.
• Undertake projects to improve team performance.

Skills

Organisational Skills

Communication Skills

Project Management

Confidentiality Maintenance

Stakeholder Engagement

Education

Relevant Degree or Equivalent Experience

Job description

Band 5 Nurse and Band 2 Healthcare Support Worker recruitment is centralised, meaning when you apply you will be considered for a number of roles across the Trust. If you have any questions please email: [e-mail].

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital, Nuffield Orthopaedic Centre in Headington, and the Horton General Hospital in Banbury.

Our values, standards, and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues, and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement, and excellence.

Job overview

We are looking for an experienced Personal Assistant to join the Clinical Support Services (CSS) Divisional Management Team. CSS contains all the services which support the four hospital sites, including Pathology, Radiology, Anaesthetics, Critical Care, Resuscitation, Pharmacy, Psychological Medicine, Pain Management, and Outpatients.

The primary focus of the role will be providing direct support to the Senior Divisional Management Team and enhancing the Team’s effectiveness. This will include undertaking routine duties to a high standard, such as organising meetings and following up meeting actions, managing the complaints process, and managing the Divisional management office. However, the postholder will also have the opportunity to undertake projects and complement the work within the Divisional Team on improving performance.

The role requires an enthusiastic and highly adaptable approach to working in a dynamic and demanding environment, maintaining confidentiality, and building excellent working relationships with key internal and external stakeholders.

Main duties of the job

The main skills required for the role are detailed in the attached "CSS Divisional Personal Assistant Personal Specification".

Working for our organisation

The role will support the Divisional Director, Divisional Director of Operations, Divisional Director of Nursing, and Divisional Medical Director. It will also support the wider CSS Divisional Management Team consisting of 14 individuals supporting HR, finance, and governance functions.

Detailed job description and main responsibilities

The main responsibilities of the role are detailed in the attached "CSS Divisional Personal Assistant JD".

Person specification

Essential and desirable

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues, and of course our patients from the virus when working in our healthcare settings. While COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated.

Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply.

Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks.

No unsolicited recruitment agency telephone calls or emails.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.