Divisional PA & Operations Coordinator - Hybrid

The University of Manchester; Manchester; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Generous employer pension contribution

Flexible and Hybrid working

Job summary

The University of Manchester is seeking a motivated Divisional Administrator for the Division of Pharmacy and Optometry in Manchester. The role provides proactive PA, administrative, operational, people services and finance support across the division, coordinating meetings, recruitment and day-to-day processes with professionalism and cross-team collaboration.

The successful candidate will manage diaries, meetings and events, support recruitment activities, assist with procurement and finance

Qualifications

• Experience of working in an administrative, customer-facing role and providing effective PA support.
• Experience of supporting meetings, committees or events with logistics, documentation and minutes.
• Excellent written and verbal communication with diverse colleagues and stakeholders.

Responsibilities

• Providing proactive PA and administrative support, including diary coordination, meeting arrangements, agenda preparation, minute taking and action follow-ups.
• Coordinating divisional meetings, committees, seminars, visitor programmes and events with logistics and materials.
• Supporting recruitment and people-related administration, including selection arrangements, interviews, onboarding and induction.
• Supporting finance and procurement administration, including purchasing, expenses and invoice-related activity, and liaising with finance colleagues.
• Maintaining effective communication with academic, research, professional services and external stakeholders.

Skills

PA support

Diary management

Meeting coordination

Stakeholder liaison

Microsoft 365

Tools

Microsoft 365 applications

Job description

The University of Manchester is seeking a motivated Divisional Administrator for the Division of Pharmacy and Optometry in Manchester. The role provides proactive PA, administrative, operational, people services and finance support across the division, coordinating meetings, recruitment and day-to-day processes with professionalism and cross-team collaboration.

The successful candidate will manage diaries, meetings and events, support recruitment activities, assist with procurement and finance