Divisional PA & Operations Coordinator

The University Of Manchester; Greater Manchester; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Generous employer pension contribution

Hybrid working options

Job summary

The University of Manchester is seeking a motivated Divisional Administrator to provide proactive PA and administrative support across the Division of Pharmacy and Optometry. The role coordinates diaries, meetings, recruitment processes and financial administration, helping ensure smooth day-to-day running and effective stakeholder engagement.

You will work across academic and professional services staff, handling communications, events and onboarding activities with a collaborative approach.

Qualifications

• Experience in administrative, customer-facing role with PA support.
• Experience supporting meetings, committees or events, including minutes.
• Excellent written and verbal communication with diverse stakeholders.
• Strong organisational skills, ability to prioritise tasks and meet deadlines.
• Proactive, flexible and collaborative approach to supporting colleagues.

Responsibilities

• Provide proactive PA and administrative support including diary management and minute taking.
• Coordinate divisional meetings, committees, seminars, and events with logistics and materials.
• Support recruitment and people-related admin including onboarding and induction activities.
• Assist finance and procurement admin, handling invoices and liaison with finance team.
• Maintain effective communication with academic, research, professional services and external stakeholders.

Skills

PA support

Diary management

Meeting coordination

Event coordination

Documentation

Stakeholder communication

Microsoft 365

Organisational skills

Interpersonal skills

Tools

Microsoft 365

Job description

The University of Manchester is seeking a motivated Divisional Administrator to provide proactive PA and administrative support across the Division of Pharmacy and Optometry. The role coordinates diaries, meetings, recruitment processes and financial administration, helping ensure smooth day-to-day running and effective stakeholder engagement.

You will work across academic and professional services staff, handling communications, events and onboarding activities with a collaborative approach.