Digital Services Senior Contracts and Finance Administrator - Operations

NHS National Services Scotland; Paisley; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Employee Assistance Programme

Cycle to Work Scheme

Study bursaries

Learning and development opportunities

NHS Pension Scheme

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is seeking a Senior Contracts and Finance Administrator to join the Digital Services Contracts & Finance Team in Scotland. The role spans procurement, contract management and financial tracking, aligning digital services with NHSGGC's strategy and delivering value for patients and staff.

Based in Paisley, the post is full time and permanent, with a Monday–Friday pattern. Sponsorship may be possible; applicants must state their right to work.

Qualifications

• Degree educated with IT content, Procurement, Contract Management or an equivalent professional qualification.
• Significant experience in contracts, procurement or finance.
• Strong understanding of procurement, contract management and financial administration.
• Experience working with diverse stakeholders across multiple departments and organisations.
• Excellent organisational skills with the ability to manage competing priorities and meet deadlines.
• Strong communication and relationship-building skills with the ability to influence and collaborate effectively.
• Strong data analysis and reporting skills, consolidating information from multiple sources into clear management reports.
• Knowledge of contract management including renewals, performance monitoring and documentation.
• Knowledge of procurement practices to ensure value for money and governance.

Responsibilities

• Provide administrative, analytical and operational support to the Contract and Finance Team Leaders, assisting with coordination and delivery of contract management, pre-procurement and financial activities.
• Manage contract renewal activity, ensuring lead time for procurement, governance and approval processes.
• Support management of contracts for IT equipment, software and services.
• Ensure contract and procurement management activity delivers value for money and complies with legislation, regulations, policies and procedures.
• Build and maintain relationships with internal stakeholders, NHS Scotland Boards, suppliers and external partners.
• Support heatmap and lifecycle management, coordinating on-site contractors and maintaining documentation.
• Consolidate information from multiple data sources to produce clear management reports, including savings and value reporting.

Skills

Contract management

Procurement

Finance administration

Data analysis

Reporting

Stakeholder management

Communication

Organisational skills

Education

Degree with IT content in procurement/contract management

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

An exciting opportunity has arisen to join NHS Greater Glasgow and Clyde, Scotland's largest healthcare provider, as a Senior Contracts and Finance Administrator within the Digital Services Contracts & Finance Team. This role offers the chance to contribute to the delivery of NHSGGC's ambitious Digital Strategy by supporting key procurement, contract management and financial tracking activities. Working across a wide range of clinical and corporate services, you will play a vital role in ensuring digital solutions and services are delivered effectively and provide maximum value for patients and staff. This is a rewarding position for someone who enjoys working collaboratively, influencing positive change and supporting the delivery of innovative digital services. Join a forward-thinking team where your expertise will directly support transformational improvements across healthcare services.

NHS Greater Glasgow and Clyde (NHSGGC) may be able to provide visa sponsorship for certain roles, subject to the post meeting the relevant eligibility criteria. Sponsorship is not guaranteed and will be determined on a case-by-case basis following interview and during the pre-employment verification process. Applicants must state their current right to work in their application.

Please see below for more details:

Skilled Worker visa and Health and Care Worker visa

Duration, Location, and Working Pattern:

• Full Time, Permanent
• You will be based in Westward House, 15-17 St James Street, Paisley, PA3 2HJ
• Working Pattern: Monday - Friday

Key responsibilities:

• Provide comprehensive administrative, analytical and operational support to the Contract and Finance Team Leaders, assisting with the coordination and delivery of contract management, pre-procurement and financial activities.
• Manage contract renewal activity, ensuring sufficient lead time for all required procurement, governance and approval processes.
• Support the effective management, monitoring and continuous improvement of contracts for IT equipment, software and services.
• Ensure contract and procurement management activity delivers value for money and complies with all relevant legislation, regulations, policies and procedures.
• Build and maintain effective working relationships with internal stakeholders, NHS Scotland Boards, suppliers and other external partners.
• Support heatmap and lifecycle management activity, building services administration and the coordination of on-site contractors. Maintain accurate, complete and fit-for-purpose contract, procurement and supporting documentation.
• Consolidate information from multiple data sources to produce clear management reports, including savings and value reporting.

Knowledge, training, qualifications and/or experience required to do the job:

• Degree educated with specific IT content, Procurement, Contract Management or an equivalent professional qualification
• Significant experience working within a contracts, procurement or finance environment
• Strong understanding of procurement processes, contract management principles and financial administration
• Experience of working with a diverse range of stakeholders across multiple departments and organisations
• Excellent organisational skills with the ability to manage competing priorities and meet deadlines
• Strong communication and relationship-building skills with the ability to influence and collaborate effectively
• Strong data analysis and reporting skills, with the ability to consolidate information from multiple sources into clear, accurate management reports that support informed decision-making and demonstrate savings and value.
• Comprehensive knowledge and practical experience of contract management, including contract renewals, performance monitoring, documentation, stakeholder engagement and supplier management.
• A working knowledge of procurement practices aligned with effective contract management, ensuring value for money and compliance with relevant legislation, regulations, policies, procedures and governance requirements.

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For an informal discussion, please contact Louise Gunson, Digital Services Contracts Manager, at [e-mail]

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

This post may close early due to the volume of response. Please submit your application form as soon as possible.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as various, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.