Digital Documentation and Archive Assistant

Ringrose Law; Quarrington; In loco; GBP 24.000 - 32.000; Tempo pieno

Vantaggi offerti da questo lavoro

Minimum 25 days annual leave (prorated

Employee discounts

Annual Holiday Sale/Purchase scheme

Employee reward and recognition平台

Employee Assistance Programme

Wellbeing Committee

Mental Health Allies

Sponsorship and professional quals

Professional subscriptions paid

Life Assurance

Descrizione del lavoro

Ringrose Law seeks a Digital Documentation and Archive Assistant in Sleaford to support the archive unit with daily scanning and digitisation of stored documents. This full-time role (with job-share possible) is a fixed-term contract for 24 months starting January 2027.

You will manage daily post, prepare documents for scanning, and ensure accurate allocation to fee-earners while maintaining high organisation and attention to detail in a team-oriented environment.

Competenze

• Highly organised with impeccable attention to detail.
• Highly motivated and able to manage time effectively.
• Efficient, methodical and conscientious in daily tasks.
• Confident working alone yet a strong team player.
• Comfortable operating scanners and basic admin systems.

Mansioni

• Collect daily post by vehicle at 8.30am.
• Open post and identify documents with client/matter numbers; prepare for scanning.
• Use systems to identify documents without client/matter numbers.
• Accurately and efficiently scan documents.
• Allocate post to the correct fee-earner.
• Organise original documents for delivery.
• Prepare files for scanning and digitisation.
• Digitise prepared files; lift full boxes onto trollies.

Conoscenze

Highly organized

Attention to detail

Motivated

Time management

Efficient and methodical

Team player and able to work alone

Formazione

Admin/legal knowledge (legal database familiarity)

Descrizione del lavoro

Digital Documentation and Archive Assistant

• Location: Sleaford, Lincolnshire, United Kingdom
• Earnings:

Digital Documentation and Archive Assistant – fixed term contract (24 months)

We are looking for a full time (or equivalent - a job share would be considered) Administration Assistant to work in our Archive unit in Sleaford. This role is to assist with daily scanning of post and digitising documents currently in storage. This is a fixed term contract for 24 months starting in January 2027.

Job description

• Collection of daily post by vehicle at 8.30am.
• Open post, identify those with client and matter numbers then prepare the documents ready to be scanned.
• Use the system to identify documents that are without client and matter numbers.
• Accurately and efficiently scan in documents.
• Allocate the post to the correct fee-earner.
• Organising original documents for delivery.
• Preparing files for scanning and digitisation.
• Digitise prepared files.
• A need to be able to lift full boxes onto trollies.

Desired skills and attributes

• To be highly organised with impeccable attention to detail
• Highly motivated
• Have excellent time management skills
• Efficient, methodical and conscientious
• Confident to work alone but be a team player
• Confident working with the scanners

Desirable skills

• Admin/legal knowledge and use of legal data base would be useful.

Benefits include

• Minimum 25 days annual leave (prorated for part-time contracts)
• Employee discounts
• Annual Holiday Sale/Purchase scheme
• Employee reward and recognition platform membership
• Employee Assistance Programme
• Wellbeing Committee
• Mental Health Allies
• Sponsorship and professional qualifications support
• Professional subscriptions paid
• Life Assurance

Company overview

Ringrose Law Solicitors are a Lincolnshire and Nottinghamshire firm that has been providing a service to clients for over 100 years. We are constantly investing in our people and infrastructure to ensure we are a leading law firm in today’s market.

Our position as a pre-eminent private client firm has been strengthened in the last few years and we pride ourselves in our approachability, pragmatism and being able to provide advice and support across all aspects of a matter.

We always put our staff and our clients first, and because of our investment in the professions leading systems and software we know we can provide a first-class service.