Development & Alumni Operations Coordinator

University of Kansas; Tipton; On-site; GBP 34,000 - 45,000; Full time

Job summary

The University of Kansas School of Music invites applications for an Administrative Associate to provide administrative, operational, and programmatic support to advance the School’s mission. This role engages donors, alumni, and stakeholders, coordinates purchasing and travel, and supports events and special projects.

Reporting to the Director of Finance, the position collaborates with the Dean's Office, KU Endowment, and faculty and staff to promote engagement and organizational effectiveness

Qualifications

• High School diploma or GED with two years of office experience.
• Experience managing multiple priorities and deadlines.
• Excellent written communication skills, as evidenced by application materials.

Responsibilities

• Promote image, engagement, and operational effectiveness through donor relations, fundraising support, alumni engagement, events, purchasing, travel, and special projects.
• Coordinate purchasing and travel in compliance with policies; manage accounts payable/receivable and vendor payments.
• Support fundraising and donor engagement with KU Endowment; assist with proposals and stewardship.
• Serve as liaison with alumni and KU Alumni Association; support events.
• Plan and coordinate donor visits and events; ensure policy compliance.
• Provide administrative support for Dean's Office and special projects; handle multiple priorities.

Skills

Administrative support

Donor relations

Alumni engagement

Event planning

Purchasing

Travel processing

Budget awareness

Education

High School diploma or GED

Two years post‑secondary education

Tools

Finance Service Portal

Accounts payable/receivable systems

Job description

The University of Kansas School of Music invites applications for an Administrative Associate to provide administrative, operational, and programmatic support to advance the School’s mission. This role engages donors, alumni, and stakeholders, coordinates purchasing and travel, and supports events and special projects.

Reporting to the Director of Finance, the position collaborates with the Dean's Office, KU Endowment, and faculty and staff to promote engagement and organizational effectiveness