Deputy Reception Manager Monday - Friday

Compass Group UK; Greater London; On-site; GBP 32,000 - 40,000; Full time

Benefits offered by this job

Personal development

Pension scheme

Holiday allowance

Healthcare support app

Eye care

Wellbeing strategy

Discount vouchers

Volunteering days

Professional subscriptions

Job summary

Vacherin in London is seeking a Deputy Reception Manager to lead a reception team and ensure exceptional guest service across sites. You will work Monday to Friday, 40 hours, and play a key role in recruitment, training and performance reviews to meet client standards.

Join an award‑winning hospitality team and help deliver precise, personal and bold service, with opportunities for development and a supportive work environment in the City of London.

Qualifications

• Experience managing reception teams in a hospitality or corporate setting.
• Strong people management and communication skills.
• Proven ability to recruit, onboard and develop staff to meet client standards.

Responsibilities

• Supervise reception teams across locations and support the Reception Manager.
• Act as second point of contact for clients, stakeholders and site teams.
• Ensure reception operations are efficient and maintain service standards.
• Assist in setting objectives and manage day-to-day running of the reception team.
• Conduct performance appraisals and coordinate training plans.
• Prepare client reports and ensure alignment with branding and client expectations.
• Be the main point of contact in RM absence.

Skills

Staff supervision

Client liaison

Recruitment & onboarding

Performance management

Training & development

Guest service excellence

AV & video conferencing support

Tools

Video conferencing systems

Digital signage X20

Job description

At Vacherin, our values are at the heart of everything we do. We are Precise in delivering exceptional food and service, Personal in the way we build genuine relationships and care for others, and Bold in embracing new ideas, creativity and innovation. Together, we create memorable experiences for our clients while supporting each other to grow and succeed.

Are you passionate about food, drink and exceptional service? Would you like to join an award-winning hospitality team and still make it home for dinner? We're looking for a Deputy Reception Manager to join our team in London.

Location:London, EC2M 2QS

Rate of Pay: £36,000 per annum

Working Pattern: Monday - Friday, 40 hours per week, 8:00am - 17:00pm / 8:30am - 17:30pm

Key Responsibilities:

• Supervise reception teams of 7 ( might be growing) across three locations, ensuring consistent service standards and guest experience working together with reception manger
• Act as second point of of contact for clients, stakeholders, and site teams.
• Ensure all receptions operate efficiently, professionally, and in line with client expectations.
• Assist RM with setting objectives and be responsible for the day to day running of the reception with Team of 6 staff members, including managing the recruitment and selection process to ensure that it effectively meets the need of the Entrée and the client standards.
• Assist with Assessing employee performance and recognize training needs and potential as appropriate.
• Monitor the work of all team members and carry out appraisals ensuring that information is filed appropriately, with development plans that are actively used and report any issues to Reception Manger
• Support RM with team meetings on a regular basis to communicate targets, standards required and company and client information.
• Work in conjunction with Deputy Head of Entrée to prepare client reports and presentations including detailing financial performance, activity, and plans for the site.
• Being main point of contact to team and the client in Reception Manger absence.

Client Services:

• To ensure that service levels are maintained always to the highest degree and constantly exceeded and particular attention is paid to client care to ensure that all visitors receive a warm, courteous, and prompt welcome on arrival.
• To ensure the team creates memorable experiences and build rapport with all visitors and clients.
• Regularly monitor guest feedback and produce a suitable action plan based on the results.
• To be guest focused at all times, by being visible, approachable, and quick to exceed expectations in fulfilling customer needs, throughout the day.
• Ensure that all agreed service objectives and KPIs are met in line with client expectations.
• Develop and sustain good working relationships with the client at the relevant site.
• Actively gain customer feedback and use the information to improve the offering at any given business.
• Providing AV and video conferencing support, liaise Catering and Facilities departments to ensure that the standards of the site are meet.
• Managing any content (both digital via our digital signage system X20 and manually) displayed across the assigned demise, ensuring these are up-to-date and in line with JLL’s branding guidelines.

Managing and Development of the Team – below duties are to support Reception Manger with and develop into the role:

• It is the deputy reporting manager’s responsibility to ensure the development and progression of the team members for which they are responsible, the manager must ensure that all reviews and appraisal are completed to standard within the required time frame.
• To assist RM in maintaining an annual training plan and action
• To motivate, mentor, lead by example and inspire the team during their employment providing guidance and support
• Provide feedback and coaching to any member of staff ensuring that all team members carry out their jobs to the best of their ability in a timely and efficient manner.
• To ensure that all team members (including themselves) book and take the appropriate amount of annual leave within the holiday year, as per the company policy.
• To maintain and control the levels of unit staffing and costs through the use of efficient manpower planning in line with agreed budgetary requirements in conjunction with your Deputy Head of Entrée/Operations Director
• To complete and maintain all personnel and training records in accordance with company procedures, as outlined in your HR manual which include:
• Employee induction & training record
• Attendance records
• Discipline and grievances
• Unit training plans
• Regular staff reviews
• To ensure that information is cascaded effectively throughout the business.
• All employees are required to attend statutory training as advised by the company.

What's in it for you?

Working with Vacherinhas its perks! People are at the heart of everything we do, so we've developed a range of benefits to keep you happy.

• Personal Development and Training opportunities
• Life assurance scheme
• Pension scheme
• Holiday allowance
• Access to Healthcare Support App which includesAnnual health check, Digital GP, Mental Health Consultations, Nutritional Consultations, Second Medical Opinion
• Eye care
• A great wellbeing strategy – including access to our Employee Assistance Programme, salary finance
• Family friendly support
• Regular social events and communication with our leaders
• A holiday purchase scheme
• Volunteering days
• Professional subscriptions
• Recognition schemes and people awards
• Long service awards
• Access to some great high street discount vouchers