Deputy Finance Manager

One to One personnel Limited; Southend-on-Sea; On-site; GBP 34,000 - 37,000; Full time

Benefits offered by this job

Life Assurance Scheme

Employee Assistance Programme

Blue Light Card

33 days annual leave including bank

Training and Development

Digital GP Access

Birthday off

Cycle to work scheme

Parking reimbursement

Job summary

One to One personnel Limited is seeking a Deputy Finance Manager in Southend. The role supports the Head of Finance in all financial operations, with line management of two Accounts Assistants and responsibility for the Equals department and purchase ledger.

Key duties include maintaining QuickBooks up to trial balance, cash and banking tasks, and preparing insightful financial reports. Mon-Fri, 37 hours per week, salary £33,635–£37,035. Benefits documented in the listing.

Qualifications

• Qualified or studying towards AAT Level 4, or an equivalent qualification.
• Significant relevant experience (QBE) will be considered.
• Experience of working independently and autonomously.
• Experience using QuickBooks, including producing and interpreting QuickBooks reports.
• Experience of maintaining effective financial controls.
• Knowledge and experience of working within the charity finance sector is Desirable.
• Experience of working within a multi-property environment.

Responsibilities

• Maintain QuickBooks records up to trial balance and post journals to P&L and Balance Sheet.
• Post Equals transactions into QuickBooks and monitor financial controls.
• Support Head of Finance and supervise two Accounts Assistants.
• Conduct purchase ledger processing and supplier reconciliations.
• Prepare financial reports and analyse data for non-finance staff.
• Assist with audits and ensure policy compliance.
• Support contract and supplier management and cash flow monitoring.

Skills

Highly organized

Attention to detail

Independent worker

Numerical skills

Microsoft Office

Communication skills

Record keeping

Education

AAT Level 4 or equivalent

Tools

QuickBooks

Job description

Deputy Finance Manager | Southend | Mon-Fri 37 hours p/w | £33,635 - £37,035

The Role

The Deputy Finance Manager will support the Head of Finance in the effective and accurate management of the organisation’s financial operations.

Key objectives

• Maintain accurate accounting records on QuickBooks, up to trial balance.
• Take responsibility for the Equals department, including the administration of staff debit cards.
• Line manage and support two Accounts Assistants.
• Ensure financial processes and controls are followed consistently.
• Provide support and cover for the Head of Finance when required.
• Contribute to the efficient and effective delivery of the Finance function.

Main Responsibilities

Purchase Ledger & Supplier Management

• Process purchase invoices accurately and efficiently.
• Obtain the appropriate approvals for purchase invoices.
• Deal with supplier queries and resolve issues promptly.
• Code and enter purchase invoices into QuickBooks, working closely with the Head of Finance.
• Complete purchase ledger reconciliations.
• Process supplier credits and ensure records are accurately maintained.
• Assist with weekly BACS payment runs.

Banking & Cash Management

• Complete daily and monthly reconciliations of all bank accounts.
• Maintain accurate records of cash balances.
• Support the Head of Finance with income administration.
• Process and bank cash and cheques on a weekly basis.
• Assist with the preparation and monitoring of weekly cashflow forecasts.

Income & Service Charges

• Liaise with Housing Income regarding service charges.
• Investigate and respond to finance-related queries.
• Ensure income is accurately recorded and reconciled.

Equals & Staff Debit Cards

• Take responsibility for the Equals department.
• Administer staff debit cards and associated transactions.
• Ensure transactions are appropriately authorised and recorded.
• Post Equals transactions accurately into QuickBooks.
• Monitor compliance with relevant financial policies and procedures.

Financial Reporting & Accounting

• Maintain accurate accounting records on QuickBooks through to trial balance.
• Prepare and post journals to the Profit & Loss account and Balance Sheet.
• Produce financial reports for non-finance staff.
• Extract and analyse financial information from QuickBooks.
• Use Microsoft Excel, including pivot tables and lookups, to present and analyse financial data.
• Ensure financial information is accurate, timely and accessible to relevant staff.

Contract & Supplier Management

• Monitor the contract tendering process.
• Support the management and administration of contracts with external suppliers.
• Ensure relevant financial and procurement procedures are followed.

Team Leadership & Support

• Provide day-to-day supervision and support to two Accounts Assistants.
• Allocate and monitor work as required.
• Provide guidance and support to Accounts Assistants.
• Ensure appropriate cover is provided during periods of absence.
• Promote effective teamwork and good communication within the Finance team.

Audit & Compliance

• Assist with internal and external audit queries.
• Provide financial information and supporting documentation as required.
• Ensure the organisation’s Finance Policies and procedures are followed and adhered to.
• Maintain appropriate financial controls and accurate financial records.
• Identify and raise any financial control issues with the Head of Finance.

General Responsibilities

• Provide cover for the Head of Finance when required.
• Work collaboratively with colleagues across the organisation.
• Undertake general and ad hoc finance duties as required.
• Maintain confidentiality and professional standards at all times.
• Support the continuous improvement of financial processes and procedures.

Person Specification

Qualifications

Essential

• Qualified or studying towards AAT Level 4, or an equivalent qualification.
• Alternatively, significant relevant experience (QBE) will be considered.

Relevant Experience

Essential

• Experience of working independently and autonomously.
• Experience using QuickBooks, including producing and interpreting QuickBooks reports.
• Experience of maintaining effective financial controls.
• Desirable
• Knowledge and experience of working within the charity finance sector.
• Experience of working within a multi-property environment.

Skills, Knowledge & Abilities

Essential

• Highly organised, with excellent attention to detail.
• Ability to work confidently and independently while also working cooperatively as part of a team.
• Strong financial and numerical skills.
• Good IT skills, including effective use of Microsoft Office, email, internet applications and database systems.
• Ability to analyse financial information and present it clearly to non-finance colleagues.
• Good communication and interpersonal skills.
• Ability to maintain accurate records and meet deadlines.

What’s in it for you?

• Monday to Friday 37 hours per week
• Salary between £33,635 to £37,035
• Life Assurance Scheme
• Employee Assistance Programme
• Blue Light Card
• Staff are entitled to 33 days of annual leave including bank holidays, with an extra day awarded after 5 years of service (pro-rated for part-time employees).
• Training and Development
• 24/7 Digital GP Access
• A day off for your birthday!
• Cycle to work scheme
• Reimbursed parking

Closing date: 21st Oct Interviews held: 28th Oct