Deputy Facilities Manager

Oxford University Hospitals NHS Foundation Trust; Cherwell District; Sur place; GBP 30 000 - 38 000; Plein temps

Résumé du poste

Oxford University Hospitals NHS Foundation Trust is seeking a Finance/Administrative professional to lead the Facilities team. You will oversee financial reporting, budgeting, and reconciliation, supporting the Senior Operational Facilities Manager and Estates & Facilities teams.

You will communicate complex information with stakeholders, deputise for senior staff, and contribute to robust budget control and contract negotiations.

Qualifications

• Good level of education ie., GCSE or equivalent in English or Mathmatics.
• Demonstrable experience of working in a similar post and evidence of assimilation of knowledge of the full range of the NHS finance, budget and procurement practices.
• Knowledge of a range of Estates and Facilities administrative protocols and procedures including Capital and Revenue.
• Evidence of ability to manage other members of staff.

Responsabilités

• Manage the team of Facilities Assistants, providing financial and administrative support to the Senior Operational Facilities Manager and Estates & Facilities teams.
• Lead in delegated areas of responsibility to provide timely, accurate financial information and reporting.
• Manage the reconciliation of financial information and assist with contract negotiations for specified areas.
• Provide leadership to team members and deputise for senior staff when required.
• Communicate complex information with internal and external stakeholders and escalate queries as needed.

Connaissances

Budgeting

Financial reporting

Staff management

NHS finance knowledge

Formation

GCSE English/Maths

Outils

Oracle finance system

Description du poste

As part of the Horton Transformation, this role is required to manage the team of Facilities Assistants, providing financial and administrative support to both the Senior Operational Facilities Manager and the Horton based Estates & Facilities operational teams. Support senior colleagues, under minimal guidance, in providing a comprehensive service to the management, and internal stakeholders and external organisations. The postholder will take leadership in delegated areas of responsibility, working to achieve agreed objectives. To ensure the team provide an effective, efficient and professional administrative service to Estates & Facilities. Communicating complex and sensitive information with a range of staff both internally and externally across the Trust. To take a main role in the management of the Facilities invoicing system and budget management information, including assisting with the provision of a comprehensive reporting using both the Trust's and the Estates Operational Management computer system software packages., Ensure all financial information provided is timely, accurate and relevant and is produced in accordance with the relevant reporting timetable. Complete/Review/Investigate all statutory, internal and external reporting for all area of responsibility, including preparation of relevant working papers. Support the effective delivery of services, as defined by agreed service specifications. Contact internal and external stakeholders to resolve queries, taking escalation from Team members. Manage the reconciliation of financial information, taking action where necessary to resolve any reconciling items. Supporting team members with reconciliation of complex issues. Provide leadership to team members within their designated team. Deputise for senior staff members as required. Provide key stakeholders with current and forecasted financial information and advice to enable them to meet their financial duties. Contribute to the management and maintenance of effective budgetary control systems. Maintain robust control records and establishment records. Finance lead with senior support for the negotiation and agreements of contracts for specified contract area(s). Identify financial risks and include as appropriate in the directorate risk register, review regularly.

• Good level of education ie., GCSE or equivalent in English or Mathmatics.
• Demostrable experience of working in a similar post and eveidence of assimilation of knowledge of the full range of the NHS finance, budget and procurement practices.
• Knowledge of a range of Estates and Facilities administrative protocols and procedures including Capital and Revenue.
• Evidence of ability to manage other members of staff.

Desirable criteria

• Certificate in Accounting
• Evidence of on-going study and continuing personal development
• Knowledge or NHS Concept and Oracle purchase and ordering systems (financial systems).

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence., Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel., Sexual Safety Charter: In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.