Democratic Services Officer

Civic Recruitment Limited; Tendring; On-site; GBP 20,000 - 27,000; Full time

Job summary

Civic Recruitment Limited is recruiting a Democratic Services Officer for a 1-month contract in Tendring, United Kingdom. You will provide professional democratic and committee services support for Council, Cabinet, Committee and Panel meetings to aid effective local authority decision-making.

The role requires minute taking, agenda preparation, report drafting, and governance knowledge. Evening meetings may be required; driving licence and vehicle access are preferred.

Qualifications

• Previous Democratic Services or Committee Services experience.
• Minute taking experience at formal meetings.
• Experience preparing agendas and committee papers.
• Report drafting and document preparation experience.
• Knowledge of Local Government processes and decision-making structures.
• Strong organisational and administrative skills.
• Excellent written communication skills.
• Ability to manage competing deadlines and workloads.
• Experience working with senior stakeholders and elected members.
• Strong IT skills including Microsoft Office.
• Knowledge of Council constitutions, governance and committee procedures.
• Customer-focused administrative experience.

Responsibilities

• Organise, coordinate and attend Council and Committee meetings.
• Prepare and publish agendas and supporting papers.
• Draft, review and publish meeting minutes.
• Provide procedural and constitutional advice to Councillors and Officers.
• Review committee reports and ensure compliance with agreed standards.
• Research, analyse information and draft reports.
• Support Council, Cabinet, Committees, Panels and Working Groups.
• Attend evening meetings as required.
• Maintain and develop the Modern.Gov committee management system.
• Support live-streaming and audio-visual arrangements for meetings.
• Work closely with Democratic Services, Leadership Support and Elections teams.
• Assist with governance and local government reorganisation projects.

Skills

Democratic Services experience

Minute taking

Agenda & papers preparation

Report drafting

Local Government knowledge

Organisational skills

Written communication

Deadline/time management

Stakeholder liaison

Microsoft Office

Governance & procedures

Administrative excellence

Tools

Microsoft Office

Job description

Tendring, United Kingdom

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation.  That’s why we are passionate about transforming recruitment in the public and private sectors.

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions.

Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre‑screened candidates, Civic Recruitment Limited is well‑positioned to cater to the specific needs of both public and private sectors.

Job Description

1 Month Contract with a Local Authority

Job Purpose

As a Democratic Services Officer , you will provide professional democratic and committee services support, ensuring the effective administration of Council, Cabinet, Committee and Panel meetings while supporting effective local authority decision‑making processes.

Key Duties/Accountabilities

• Organise, coordinate and attend Council and Committee meetings.
• Prepare and publish agendas and supporting papers.
• Draft, review and publish meeting minutes.
• Provide procedural and constitutional advice to Councillors and Officers.
• Review committee reports and ensure compliance with agreed standards.
• Research, analyse information and draft reports.
• Support Council, Cabinet, Committees, Panels and Working Groups.
• Attend evening meetings as required.
• Maintain and develop the Modern.Gov committee management system.
• Support live-streaming and audio-visual arrangements for meetings.
• Work closely with Democratic Services, Leadership Support and Elections teams.
• Assist with governance and local government reorganisation projects.

Essential Experience Required

• Previous Democratic Services or Committee Services experience.
• Minute taking experience at formal meetings.
• Experience preparing agendas and committee papers.
• Report drafting and document preparation experience.
• Knowledge of Local Government processes and decision‑making structures.
• Strong organisational and administrative skills.
• Excellent written communication skills.
• Ability to manage competing deadlines and workloads.
• Experience working with senior stakeholders and elected members.
• Strong IT skills including Microsoft Office.
• Knowledge of Council constitutions, governance and committee procedures.
• Customer-focused administrative experience.

Additional Information to Note

• Contract Length: 1 Month Initial Contract (with potential extension).
• Full UK Driving Licence Required.
• Access to Own Vehicle Required.
• We work on bi‑weekly payment schedule.