Delivery Support Coordinator

MAGMAS; Birmingham; On-site; GBP 28,000 - 40,000; Full time

Benefits offered by this job

26 days holiday + bank holidays

Private medical insurance

Pension with 5% matched contributions

Life assurance 4x salary

Employee Assistance Programme

Job summary

OneAdvanced, based in Birmingham, seeks a proactive Project Coordinator to support the End User Support team and drive delivery across multiple engagements. You will coordinate schedules, maintain rotas, and assist with scope and cost capture during handovers, while learning from senior project managers and operational leaders.

You will be responsible for keeping stakeholders informed, managing utilization, and supporting financial administration in line with contracts, with a clear path into a

Qualifications

• Experience coordinating project delivery end-to-end across small engagements.
• Solid organisational skills and meticulous record-keeping.
• Comfortable using MS Project, Excel and SharePoint in daily work.

Responsibilities

• Own delivery of small projects and MACs end-to-end using in-house PSA tool.
• Coordinate rota changes and ensure coverage for Service Desk and End User Support.
• Capture scope, assumptions and costs at handover with Presales and Accounts.
• Track allocation, utilisation and forecasts against project plans.
• Support time recording, milestones and invoicing aligned with contracts.

Skills

Organisation

Attention to detail

Communication

MS Project

Excel

SharePoint

Stakeholder mgmt

Data analysis

Travel readiness

Tools

MS Project

Excel

SharePoint

Job description

This is a brilliant opportunity to build a career in project delivery within a fast-moving Managed Services business. You will sit at the heart of our End User Support team, keeping customer engagements running smoothly from the moment a deal is won through to successful closure. If you are highly organised, enjoy bringing order to complex work and want a genuine path into project coordination, this role gives you the exposure, ownership and support to get there. You will work alongside experienced Project Managers, architects and operational leaders, learning how great delivery happens while making a real impact from day one.
You will take ownership of coordination, scheduling and delivery support across a range of customer engagements, keeping things on track and everyone informed.

• Own the delivery of small, low complexity projects and moves, adds and changes (MACs) end to end, using our in house PSA tool and the ITO Professional Services framework.
• Support the wider delivery team on key engagements by taking on coordination and administrative tasks, freeing them to focus on the big delivery decisions.
• Help capture scope, assumptions and costs during solution handover, working with Presales and Account teams to turn these into a clear, delivery ready project definition.
• Own and maintain operational rotas for the Service Desk and wider End User Support functions, making sure the right people are in place to meet customer and service needs.
• Coordinate rota changes such as leave, training, shift swaps and absence, working with managers and team leaders to keep coverage gaps to a minimum.
• Track consultant allocation, utilisation and forecasts against project plans, flagging capacity gaps and coverage risks to the right people early.
• Support financial administration, including accurate time recording, milestone tracking and invoicing in line with customer contract terms.
• Grow your skills alongside Project Managers and senior colleagues, with a clear view towards progressing into a Project Coordinator role.
  

You will bring strong organisation, a head for detail and a genuine appetite to learn how projects are delivered well.

• The confidence to take a small project or MAC through to closure with minimal oversight.
• Clear communication skills, with the ability to keep team members, colleagues and customers well informed and aligned.
• Some experience of, or a strong interest in, working in a managed services or professional services environment.
• A highly organised approach, comfortable juggling your own project work alongside support tasks across several engagements at once.
• An analytical mindset, at ease working with data and KPIs such as utilisation, milestones and reporting deadlines.
• Good attention to detail, especially when maintaining documentation, logs and reports.
• Solid stakeholder awareness, communicating professionally at every level, customers included.
• Familiarity with standard project tools such as MS Project, Excel and SharePoint, and the willingness to travel as the role requires.
  

Please note, applicants must have the legal right to work in the UK at the time of application.
Wellbeing that means something

• 26 days’ holiday + bank holidays (and the option to buy more) plus 1 paid volunteering day every year
• Exceptional family leave, 26 weeks fully paid maternity/adoption, 4 weeks fully paid paternity, 22 weeks fully paid shared parental leave, plus 5 days paid bereavement leave
• Robust sick pay of up to 13 weeks full pay + 13 weeks half pay
• 24/7 Employee Assistance Programme for confidential support
• Private medical insurance for everyone, no medical-history exclusions
  

Financial Benefits That Have Your Back

• Performance-based rewards tailored to your role, from company-wide bonuses to OTE and commission structures
• Income protection: up to 75% salary for 5 years if you ever need it
• Pension with 5% matched company contributions
• Life assurance worth 4x your salary from day one
• Free financial planning session with the option to engage in more tailored financial coaching.
  

Grow your career with us

• SkillsHub learning platform with leadership pathways, future-manager training, and a huge online library
• Access to external training and apprenticeships
  

Making a Difference

• MatchIt! Fundraise for a cause close to your heart and OneAdvanced will match part of the funding
• Pennies from Heaven donate the pennies from your pay check to help make a difference without lifting a finger
  

Plus plenty other flexible benefits to suit your lifestyle on our RewardHub, including:

• ULEV car scheme with 1,000+ models
• Dental insurance, Health Cash Plan, Critical Illness Cover, Partner Life Cover, Health Assessment, Gym Membership
  

At OneAdvanced, we are at the forefront of delivering sector-focused technology solutions that simplify complexity, drive meaningful progress, and help build a fairer, more inclusive society.
We're much more than a software company. We deliver SaaS workflow applications and IT services that power organisations across Education, Government, Healthcare, Legal, Manufacturing, Housing, Retail, and more.
OneAdvanced is one of the UK's largest business software and services companies. Based in Birmingham (The Mailbox), operating across the UK, Ireland, India, and Australia.
Our secure, scalable platform, including OneAdvanced AI, our private AI service for UK organisations, powers connectivity and innovation across critical sectors. Alongside our software are our IT services, including hosting, managed services, and application modernisation.
We strive to create an inclusive workplace that drives innovation and collaboration, championing diverse perspectives and ideas. Our Environmental, Social and Governance (ESG) strategy is embedded in everything we do, guiding us to create meaningful impact for our people, our customers and the planet.
Proud to be recognised in the Financial Times' Best Employers 2026 list for the second-year running, an independent and data led ranking based on employee feedback. Join us and become part of a team that’s powering the world of work and making a real difference.
Join us and become part of a team that’s powering the world of work and making a real difference.
Learn more at www.oneadvanced.com