Dealership Administrator

Charles Hurst Group; Belfast City District; On-site; GBP 25,000 - 26,000; Full time

Benefits offered by this job

Structured pay scales

Generous annual leave

Family leave (maternity/adoption)

Techscheme discounts

Eyecare vouchers

Smart Health access

Dental insurance

Critical illness cover

MyView PayNow

Will writing services

Life assurance

Gym discounts

Travel insurance

Home & tech vouchers

bYond discounts

Job summary

Charles Hurst Group's Belfast Toyota dealership is seeking a reliable Dealership Administrator to join our busy team. The role covers general admin, paperwork support for vehicles, updating records, answering calls, and assisting sales and service colleagues.

Hours are 37.5 per week (Mon-Fri 9am-5pm) with a salary of £25,000–£26,250 depending on experience. We value accuracy, organisation and a friendly, professional approach.

Qualifications

• General administration experience preferred.
• Comfort with basic office software and record keeping.
• Professional and friendly manner essential.

Responsibilities

• General office administration and filing.
• Assisting with vehicle paperwork and documentation.
• Updating basic records on internal systems.
• Answering phone calls and directing enquiries.
• Supporting the sales and service teams as required.

Skills

Admin experience

Computer literacy

Organised

Professional demeanor

Tools

Microsoft Office

Job description

About us

We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.

We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Dealership Administrator

Belfast Toyota

Hours: 37.5 hours per week (Monday to Friday 9am - 5pm)

Salary: £25,000 - £26,250 DOE

We are looking for a reliable and organisedAdministratorto join our busy motor dealership team. This is an ideal role for someone with good attention to detail who enjoys a varied admin position in a friendly working environment.

Key Responsibilities:

• General office administration and filing
• Assisting with vehicle paperwork and documentation
• Updating basic records on internal systems
• Answering phone calls and directing enquiries
• Supporting the sales and service teams as required

The Ideal Candidate:

• Previous admin experience preferred (motor trade experience a bonus but not essential)
• Confident using computers and basic office software
• Organised, dependable, and able to manage routine tasks
• Professional and friendly manner

Core Benefits:

• Competitive salaries with structured pay scales and progression as you grow within the business
• Generous annual leave that increases with your length of service
• Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave
• Access to Techscheme for discounted technology purchases with flexible payments

Health & Wellbeing:

• Eyecare vouchers to help cover vision care needs
• Smart Health – 24/7 access to GP services to support your mental and physical wellbeing
• Dental insurance for everyday dental care and unexpected treatments
• Optional critical illness cover for peace of mind during life's most challenging moments

Financial Wellbeing:

• MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user-friendly app
• Free will writing services to help plan for the future
• Flexible life assurance options and partner life assurance for added protection

Leisure & Lifestyle:

• Discounted gym memberships to support an active lifestyle
• Travel insurance to help you explore with confidence
• Access to home and technology vouchers
• bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

If your application issuccessful,we will conduct relevant employment checks prior to you commencing employment with us.Thesewill includeverifying your recent employment, address, credit historyandastandardcriminal recordcheck. For roles that require you to drive, adriving licence checkwill also be carried out.Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.

We take our data protection responsibilities very seriously and are committed to upholding and respecting your privacy rights. Information about how we will process your data including the types of data we collect, the purposes for which we use it, who we may share it with and how long we keep it are set out in our privacy notice. It also includes information about your individual privacy rights. Please make sure you read our Privacy Notice so that you understand how we may collect and use your data.