DC Systems Commissioning Administrator

Airedale by Modine; Leeds; On-site; GBP 27,000 - 36,000; Full time

Job summary

Airedale by Modine is hiring a DC Systems Commissioning Administrator to support the Systems & Lifecycle Management team. You will coordinate site visits, prepare project packs, and ensure accurate invoicing for completed projects, while maintaining strong communication with customers and internal staff.

You will also help manage documentation, reports, and visa arrangements for external engineers, helping to keep projects on schedule and compliant across a busy environment.

Qualifications

• Strong administration skills with a high level of accuracy and attention to detail.
• Experience of operating in a busy environment.
• Ability to multi-task and prioritise tasks accordingly.
• Strong communication skills including an excellent telephone manner with the ability to gain the correct information from the customer, internal staff.
• Competent PC skills (SAP and Microsoft Office).
• Strong teamwork skills and ability to operate in a large team.
• Proactive and enthusiastic personality.

Responsibilities

• Work closely with customers and Airedale staff, both internally and externally.
• Liaise with customers to schedule engineer site visits in line with Project resource requirements.
• Collate information for P and L sheets, allowing the team to have full visibility on the profitability of each order.
• Providing engineers with job packs for their works, including RAMS, SVR’s, Electrical Schematics, Control Software, Manuals, Des Ops, etc.
• Invoicing of projects based on status and upon their completion.
• Answering the telephone and passing messages or directing calls as needed.
• Answering emails to customers and coordinating with technical staff as required.
• General assistance with day-to-day operation of the DC Systems Commissioning Team.
• Running Medius reports.
• Assist in updating systems with regards flow of work in the department.
• Organise visa/permit applications for external engineers ensuring compliance on upcoming projects.

Skills

Administration

Communication

SAP

Microsoft Office

Teamwork

Proactive

Multi-tasking

Tools

SAP

Microsoft Office

Job description

At Modine, we are Engineering a Cleaner, Healthier World. Building on more than 100 years of excellence in thermal management, we provide trusted systems and solutions that improve air quality and conserve natural resources. Our Airedale by Modine brand is a world leader in the design and manufacture of innovative thermal management solutions for data centers, clean rooms, hospitals, universities, and other mission-critical environments.

Never heard of Airedale by Modine? In short, we cool the internet. Ever used an app to book a taxi? Ever had a video meeting? Ever bought something online? Chances are, the digital 1s and 0s you’ve created and sent are being kept cool by Airedale by Modine. We’re one of the key cogs in the global machine that keeps your digital world running smoothly.

Trusted as The Critical Cooling Specialists, Airedale by Modine has decades of experience providing efficient, flexible end-to-end cooling solutions that work smarter, not harder, to deliver more cooling for less power. With manufacturing facilities in Canada, Spain, the UK, and the U.S., we’re scaling up across the world to support an ever-growing demand for our solutions. That’s where you come in….

Position Description

An excellent opportunity has arisen for a DC Systems Commissioning Administrator to work as part of the Systems & Lifecycle Management team reporting to the Head of System Commissioning. The DC Systems Commissioning Administrator role shall assist in ensuring smooth processes throughout the department ensuring key information, compliance and project delivery information is available through the life of each project.

Key Responsibilities

• Work closely with customers and Airedale staff, both internally and externally
• Liaise with customers to schedule engineer site visits in line with Project resource requirements
• Collate information for P and L sheets, allowing the team to have full visibility on the profitability of each order
• Providing engineers with job packs for their works, including; RAMS, SVR’s, Electrical Schematics, Control Software, Manuals, Des Ops, etc.
• Invoicing of projects based on status and upon their completion
• Answering the telephone, this is offering a level of support, but also taking messages or passing the call over to the relevant member of staff either within the department or the wider Airedale Company
• Answering emails to customers, this may involve asking others to have input on the more technical side of the email
• General assistance with the day to day operation of the DC Systems Commissioning Team
• Running Medius reports
• Assist in the updating of systems with regards flow of work in the department
• Organise visa/permit applications for external engineers ensuring compliance on upcoming projects

Required Education & Qualifications

• Strong administration skills with a high level of accuracy and attention to detail
• Experience of operating in a busy environment
• Ability to multi-task and prioritise tasks accordingly
• Strong communication skills including an excellent telephone manner with the ability to gain the correct information from the customer, internal staff
• Competent PC skills (SAP and Microsoft Office)
• Strong teamwork skills and ability to operate in a large team
• Proactive and enthusiastic personality

The Successful Candidate Will Be

• Organised and methodical.
• Proactive and able to identify problems before they escalated.
• Technically minded.
• Able to prioritise competing demands.
• A confident communicator.
• Reliable and conscientious.

The successful candidate will have a high level of communication skill and a positive attitude toward change and learning new skills, the ability to work pro-actively utilizing their own initiative, have strong attention to detail and a desire and ability to foster a healthy team ethic.