Database & Billing Administrator - Leeds

Squire Patton Boggs; Leeds; On-site; GBP 26,000 - 36,000; Full time

Job summary

Squire Patton Boggs in Leeds seeks a Database & Billing Administrator to join our Finance team in central Leeds. You will support accurate, timely processing of billing, time records, and matter budgets, ensuring data integrity in Aderant Expert.

You will work closely with Partners and secretaries, manage client/matter details, discounts, and hourly rates, and help with month-end tasks while adhering to SRA Accounts Rules and VAT regulations.

Qualifications

• Billing and/or database maintenance experience preferred.
• Awareness of SRA Accounts Rules and VAT regulations.
• Ability to maintain accuracy and attention to detail in a busy environment.

Responsibilities

• Process billing, time and disbursement entries and matter budgets.
• Handle bill reversals, write-offs, and credit notes.
• Update client/matter details and hourly rates in Aderant Expert.

Skills

Billing knowledge

Database maintenance

Attention to detail

Teamwork

Education

GCSEs including Maths

A-levels desirable

Tools

Aderant Expert

Service Desk Plus

Job description

Description

Are you looking to work in a busy and collaborative team environment where your contribution will be really valued? We are looking for a Database & Billing Administrator to join our Finance team in central Leeds.

Our Firm

Squire Patton Boggs is one of the world's strongest integrated law firms, committed to providing insight at the point where law, business and government meet. We deliver commercially focused business solutions to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America. In the UK, we have offices in Birmingham, Manchester, Leeds and London. The firm is committed to promoting a collaborative and supportive working environment. Embedded by local champions in each of our UK offices, our well-regarded family and carer, wellbeing and workplace culture and development programmes provide a variety of flexible working options to support individuals' life journeys, helping our people pursue their personal and professional goals.

Our Team

Our UK Finance team are based in the Finance Service Centre in the heart of Leeds City Centre, collaborating with colleagues across multiple UK LLP offices. Whilst the team predominantly support colleagues in four UK locations, you will sometimes interact with colleagues across various European, Australian and US locations. You will report into the Database & Billing Coordinator providing consistent and results-driven outcomes in support of our Clients and Partners.

Our Opportunity

You will ensure accurate, timely processing of allocated administrator duties commensurate with expected skill level, learning new tasks as and when required. Operating individually and as part of a team, you will ensure service levels are achieved according to the Finance department protocols. You will process time and disbursement write offs, write downs and matter budget updates for Asset Management, bill reversals, bill write offs, and credit notes. Assisting with the management of requests logged with the departments call logging system (Service Desk Plus) will be part of the role, as well as acting as a prime contact for billing queries, assisting secretaries with complex billing requests, queries and general matter maintenance. Assisting in processing daily and monthly audit and data integrity reports, liaising with Partners where applicable alongside processing quarterly inter-entity bills are part of the role. You will also update client/matter details within Aderant Expert and administer file closure requests. Setting up Client Matter discounts and maintain/update client agreed hourly rates within Aderant Expert and ensuring the firm's database is correct from an internal perspective and in accordance with the SRA Accounts Rules and UK VAT regulations is key. You will generally act as part of a wider team, assisting where possible on any other ad-hoc duties.

Monday-Friday, 9am-5pm

You

Billing and/or database maintenance and knowledge of Aderant Expert are desirable. You will ideally have an understanding of SRA Accounts Rules, an outline working of VAT and an appreciation of the importance of money laundering regulations. A good standard of GCSEs (or equivalent) including Maths is required, with A-levels or relevant further education being desirable. You will be able to use your initiative with and have an appreciation of confidential/personal issues at all times with good attention to detail and be someone who takes pride in all tasks undertaken. The ability to work in a team environment, supporting colleagues when required and flexibility regarding additional hours especially at month end is a must. You will also be able to communicate effectively at all levels and have the ability to listen and interpret instructions.

What You Need To Know

We are an inclusive employer and aim to ensure our workforce is representative of our society. We welcome applications regardless of age, neurodiversity, disability, family or parental status, race, religion, ethnicity, sexual orientation, or gender identity and expression or other legally protected characteristics. We will make reasonable adjustments and adaptions to our recruitment process to ensure it is inclusive for anyone who wishes to apply.