Data Quality Officer

NHS; Tees Valley; Hybrid; GBP 26,000 - 27,000; Full time

Job summary

County Durham & Darlington NHS Foundation Trust seeks a Data Quality Officer to collate and validate patient data for the Somerset Cancer Registry and COSD reporting. The role supports Cancer Site-Specific MDTs and ensures data accuracy for national audits, operating across two sites with occasional home working.

You will audit and validate cancer data, coordinate with clinical teams, and maintain documentation to meet deadlines. Strong IT, communication, and organisational skills are essential.

Qualifications

• Experience in an administrative/secretarial role.
• Experience of using MS Office Software.
• Previous experience of working in the NHS.
• Sound working knowledge of data collection, validation and reporting.

Responsibilities

• Input and validate data for SCR and COSD reporting.
• Collaborate with Cancer Services Quality Co-ordinators to resolve data quality issues.
• Ensure data is collected and reported by set deadlines and validation methods.
• Liaise with multiple departments to obtain accurate patient data.

Skills

Data entry

Data quality

MS Office

NHS experience

Education

GCSE English and Mathematics

Secretarial/Admin training/experience

NVQ 3 in Business Administration or Healthcare

Tools

MS Office Software

Healthcare IT systems

Job description

County Durham & Darlington NHS Foundation Trust

Data Quality Officer

The closing date is 21 September 2026

Anexciting opportunity has arisen for an enthusiastic, well-organised andmotivated individual to work within our Cancer Services Department in CountyDurham and Darlington NHS Foundation Trust. The position will be based at our office in Darlington MemorialHospital or University Hospital of North Durham with the opportunity for someoccasional home working.

The Data Quality Officer isan integral part of the cancer services team and will work closely with thecancer site specific multidisciplinary teams to collate and validate patientdata on the Somerset Cancer Registry (SCR) system and/or associated interfacesto ensure the system holds correct and up to date patient data. The post holder will also work alongsidecancer wait time colleagues to provide administrative support for CancerSite-Specific Multidisciplinary Team meetings.

Youwill play a pivotal role in supporting the department to meet its objectives inrelation to the collection of data for reporting to the national cancer auditsand Cancer Services Outcomes Dataset (COSD).The post holder will be responsible for the data collection of the keyperformance indicators associated with these mandated datasets

Main duties of the job

Working alongside the Cancer Services DataQuality Co-ordinators you will help raise awareness of the importance ofaccurate and up to date information and undertake data audits to assess thequality of the information. You willensure data is collected on patients with a suspected or diagnosed cancer,ensuring information is recorded accurately.

You will collate clinicaldata using multiple information sources ranging from existing hospital systems,multi-disciplinary discussion documentation and external hospitalnotifications. This will involveacknowledging and adhering to set deadlines and validation methods to ensureaccurate reporting.

Toassist in the process of routinely validating the data held within the SCRsystem, working pro-actively with the Data Quality Co-ordinator, healthcareprofessionals and Cancer Pathway Co-ordinators to address and resolve dataquality issues, you must have a sound understanding of patient-related activitydata. Data must be accurately and consistently recorded to well-definedstandards to enable it to be used for statistical analysis, both locally andnationally.

About us

If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager.

You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks.

We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented.

Full Job Descriptions can be found in the adverts supporting documents.

Over reliance onAI-generated content is discouraged and may diminish the applicant's chances ofsuccess.

For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.

Job responsibilities

Thepost holder will explore unusual or missing data items and liaise with CancerServices Quality Co-ordinators over a variety of data quality issues, and underguidance, ensure corrections are made as instructed.

You will have very goodcommunication and people skills, as you will be required to liaise withmultiple departments and multiple levels of staff in order to ensure thatrelevant cooperation is achieved in the provision of information and datadistribution. Excellent organisational skills are essential, as the post holderwould be required to work mainly under their own supervision and manage theirown workload in such a way that reflects the Trusts operational and reportingdeadlines. The nature of the post demands that the post holder multi-task andmaintain concentration levels, despite the work-pattern occasionally beinginterrupted.

Accuracy and attention todetail are vital in this role; the post holder must ensure that the informationcollated and recorded accurately reflects the patient pathway, which in turndetermines Trust compliance to various nationally published annual reports.

You will need good ITskills, with experience of using Outlook, Word and Excel and some experience ofusing hospital administration systems would be an advantage.

The post holder will haveday-to-day responsibility for the collation, entry, validation and extractionof data supported in the operational use of SCR, collecting cancer data toensure the national cancer audits, NHS England SSQD frameworks and COSD reportingrequirements are completed.

Monitoring and updatingdata set items and inputting missing information into the SCR patient recordsforms a large part of the job role responsibilities.

Prior experience of workingin the NHS in an administrative role, particularly in an audit related area isdesirable.

This is a non-patientfacing role. Please ensure you tailoryour application to this post. This postwill be based at either Darlington Memorial Hospital or University Hospital ofNorth Durham but you may be required to travel to the alternative site as andwhen required.

Please note that allinterviews will be held in person at one of our sites.

Person Specification

Experience

• Experience in an administrative/secretarial role
• Experience of using MS Office Software
• Previous experience of working in the NHS.
• Possess a sound working knowledge of data collection, validation and reporting

Qualifications

• GCSE English and Mathematics grades A-C or equivalent.
• Secretarial / Administrative training and / or experience
• NVQ 3 in Business Administration or Healthcare
• Experience of working with and analysing data.
• Computer literate with the ability to use a wide variety of systems including Microsoft office software.
• Ability to work independently but also be a good team worker.
• Able to demonstrate a responsible and mature approach to work and colleagues.
• Demonstrate ability to work to specific deadlines.
• Demonstrate the ability to identify problems and work with team to solve and take appropriate action.
• Ability to organise and prioritise own workload.
• Ability to communicate and work with a wide range of professional and administrative staff.
• Ability to follow policy and procedure guidance and able to identify where change may be required.
• Knowledge of appropriate legislation with regards to sharing patient and staff data and protecting confidentiality.
• Understanding of NHS Data standards and their application to the management of patient data collection.
• Knowledge of medical terminology
• Working knowledge and understanding of the Healthcare IT systems

Special Requirements

• Ability to input data for significant periods of time using a VDU.
• Ability to carry files and laptops using appropriate equipment.
• Ability to concentrate on tasks whilst managing frequent interruptions.
• Ability to cope with exposure to details regarding patients that may be distressing.
• Ability and willingness to travel across trust sites as required.
• Professional appearance and demeanour.
• Positive attitude towards change.
• Flexible and adaptable
• Able to accommodate working from home

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

County Durham & Darlington NHS Foundation Trust

£25,760 to £27,476 a yearPer Annum/Pro Rata