Data Protection Admin Officer

Initio Learning Trust; Poole; Ibrido; GBP 9000 - 9800; Part-time

Vantaggi offerti da questo lavoro

Health Cash Plan

Cycle to Work

Flexible Working

Pension

Staff Wellbeing

Professional Development

Descrizione del lavoro

Initio Learning Trust is seeking a part-time Data Protection Admin Officer to join the IT Shared Services Team. The role involves confidential admin support to the DPO, handling SARs and FOI requests, and maintaining data protection logs. Flexible pattern with term-time or full-year options, based in Dorset with travel to Broadstone.

Salary is fixed-term for one year, with actual salary around £9,700–£9,800 per annum, depending on hours. Start mid-November 2026 was anticipated.

Competenze

• 5 GCSEs including English and Maths (min level 4 or equivalent).
• Experience in administration and following procedures.
• Excellent administrative and organisational skills.
• Strong ICT, communication and interpersonal skills.
• Able to build positive, collaborative relationships with colleagues.
• Fluency in English.

Mansioni

• Provide confidential admin support to the DPO, ensuring GDPR compliance.
• Assist with processing SARs and FOI requests following statutory guidelines.
• Review and redact third-party information from records as instructed.
• Gather, collate and log information across Trust schools and central teams.
• Maintain tracking logs for SARs, FOIs, data incidents and inquiries.

Conoscenze

GCSEs English

GCSEs Maths

Administration experience

Procedures & processes

Administrative skills

ICT skills

Communication skills

Collaboration

English fluency

Descrizione del lavoro

About this Role

Initio Learning Trust has a fantastic opportunity for a part-time Data Protection Admin Officer to join their dedicated IT Shared Services Team.

Contract: This job is offered on a fixed term basis, for the duration of one year.

It is a part time role with flexible working pattern to be agreed - 15 hours p/w over 41 weeks per year (term time contract, plus 2 weeks) or 13.5 hours p/w over 52 weeks per year (or equivalent)

Full time equivalent (FTE) Salary: Grade 5, £26,427 - £26,847 per annum

Actual Salary: £9,688 - £9,842 per annum

Approx Start: 16 November 2026 (or earlier if possible)

Location: You will be required to travel to Broadstone, with a combination of office based and home working.

Key responsibilities:

• Administrative Support: To provide efficient, accurate, and confidential administrative support directly to the Data Protection Officer (DPO), ensuring compliance with Trust processes, UK GDPR, the Data Protection Act 2018, and Freedom of Information regulations.
• Data Request Processing: Assist the DPO with processing Subject Access Requests (SARs) and Freedom of Information (FOI) requests, following clear statutory guidelines and Trust procedures.
• Document Redaction: Carefully review, prepare and redact third‑party or exempt information from paper and electronic records prior to disclosure, as instructed and supervised by the DPO.
• Information Collation: Gather, collate and log information, emails and documentation from across Trust schools and central teams required for data requests.
• Logging & Tracking: Maintain accurate, up-to-date tracking logs and records of all incoming SARs, FOI requests, data incidents and general data protection inquiries.

Essential knowledge and skills:

• 5 GCSEs including English and Maths (min level 4 or equivalent experience/ vocational qualification)
• Previous experience of working in administration
• Experience of following procedures and processes
• Excellent administrative and organisational skills
• Strong ICT skills
• Strong communication and interpersonal skills
• Able to build positive, collaborative relationships with all colleagues
• Fluency in English

Please refer to the attached job description for more details about the role and requirements.

Closing date: Monday 19th October (midnight)

Interview Date:Tuesday 27th October

About our Shared Services Team

Inito's shared services team consists of groups of specialists who provide the support, guidance and resources to enable our schools to focus on what they do best; delivering excellence in education.

Please visit our Trust website for further information about our vision, values, leadership and our schools https://www.initiolearning.org/

Initio Learning Trust provides:

• A supportive and welcoming environment with a genuine commitment to professional development.
• A flexible, equal opportunities workplace.
• Access to the local government or teachers pension scheme.
• Employee benefits including a Health Cash Plan and Cycle to Work scheme.

About Initio Learning Trust

Initio Learning Trust is a multi-academy trust based in Dorset. We are responsible and accountable for the education of over 7000 pupils from 3 to 19 years of age and for the employment and support of over 1000 staff in 19 schools across Dorset, from Bridport in the West of the county to Verwood in the East.

We believe in enabling every person to thrive within their role, and our core values of Ambition, Collaboration and Respect underpin the pride we take in offering genuine professional development opportunities for all our staff; and in our focus on staff wellbeing.

Working for Us

• Professional Development
• Health Cash Plan
• Cycle to Work
• Flexible Working
• Pension
• Staff Wellbeing
• Professional Development
• Health Cash Plan
• Cycle to Work
• Flexible Working
• Pension
• Staff Wellbeing

Initio Learning Trust is a Disability Confident Committed Employer and aims to provide an inclusive, barrier-free recruitment process

If you would like to discuss any changes or support you may need as part of this process, please call or email the recruiting manager (see contact details above).

Initio Learning Trust values and respects the diversity of our workforce, and encourages employees to be their unique selves. Having a diverse and inclusive workforce underpins our core values of collaboration, ambition and respect, and we welcome applications from all sectors of the community regardless of age, gender, race, ethnicity, disability, sexual orientation, social background, religion or belief. Applicant shortlisting is done without reference to any personal data including your name.

Applying for a job with us - other things you need to know

This role is UK based and your Right to Work will need to be verified.

Initio Learning Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.

In line with current safer recruitment guidance, we may collect further information for applicants who are shortlisted for interview including criminal record and social media checks, references and verification of qualifications.

All offers of employment are subject to an Enhanced DBS check, and, where applicable, a prohibition from teaching check will be completed for all applicants.

We are covered by the 'Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975', which means that we are allowed to ask all candidates to disclose both spent and unspent cautions and criminal convictions to us when applying for a vacancy (except for those which are considered 'protected' under the Act).

Anyone who is barred from engaging in regulated activity with children should not apply for any of our vacancies, as doing so may be an offence‑which we will report to the Police.

If shortlisted for an interview you will be required to disclose cautions and criminal convictions (except for those which are considered 'protected' under the Act).

Please refer to this Caution and Conviction checker for guidance on what needs to be disclosed:

Caution or conviction - Check when to disclose cautions or convictions - GOV.UK

Further information can be found on the Ministry of Justice website:

Guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975 - GOV.UK

Fluency in English is required for all student and public-facing roles, in accordance with the "fluency duty" (Immigration Act 2016). Please refer to the Job Description for further details.