Data Privacy & eDiscovery Assistant

Dreams; High Wycombe; On-site; GBP 20,000 - 26,000; Full time

Job summary

Dreams is seeking a Data Privacy Assistant to join our Technology team for a 6-month fixed term based in Loudwater, Buckinghamshire. You will support the Data Privacy Lead with DSARs and eDiscovery, ensuring compliance with data protection regulations and internal policies.

You will conduct data protection impact assessments, liaise with the ICO and suppliers, and help maintain our records of processing activities.

Qualifications

• Knowledge of UK GDPR, EU GDPR, and DPA requirements.
• Experience with DSARs and eDiscovery.
• Experience in a fast-paced environment, ideally in Retail, Leisure, or Hospitality.
• Strong administrative and documentation skills.
• Capable of handling large volumes of paperwork and reporting.

Responsibilities

• Assist Data Privacy Lead with DSAR processing and responses.
• Support eDiscovery activities and data mapping.
• Maintain Records of Processing Activities and related documentation.
• Liaise with ICO and external stakeholders as needed.
• Identify compliance gaps and propose improvements.
• Ensure GDPR paperwork and vendor DPIA are up to date.

Skills

Data protection laws

Administrative experience

IT skills

Communication & relationship-building

Timeliness & meeting deadlines

Tools

Microsoft Purview

eDiscovery tools

Job description

We`re looking for a Data Privacy Assistant to join our Technology team for a 6-month fixed term, based in Loudwater, Buckinghamshire. In this role, you will assist the Data Privacy Lead with the management and execution of Data Subject Access Requests (DSARs) and eDiscovery activities, ensuring compliance with data protection regulations and internal policies.

Ready to skip the snooze button and get stuck in? Here`s a taste of what you`ll be doing day-to-day...

• Conduct data protection impact assessments
• Liaise with the Information Commissioner's Office and other external stakeholders.
• Maintain our Record of Processing Activities, and other associated documentation.
• Manage escalated or complex enquiries, customer privacy queries and complaints arising from team casework.
• Assist in identifying compliance gaps and problems, undertake analysis, challenge poor practices diplomatically and make effective recommendations.
• Assist with work in relation to Subject Access Requests to ensure that the organisation complies with statutory deadlines whilst providing a good service to internal and external stakeholders.
• Track actions and responses in respect of personal data security breach incidents, to ensure that these are suitably prioritised and that investigations are carried out in accordance with procedure and recommended remedial action is implemented.
• Assist with the OneTrust Vendor DPIA, Risk management and Privacy system, ensuring all Dreams Suppliers are compliant with current policy.
• Liaise with Dreams suppliers and internal teams to complete GDPR paperwork.

This is the type of person we`re dreaming of:

• Knowledge and comprehension of data protection laws (UK GDPR, EU GDPR, DPA (Data Protection Act) and practices.
• Experience with Microsoft Purview and eDiscovery tools is essential
• Proven administrative experience gained in a fast-paced environment, ideally within Retail, Leisure, or Hospitality
• Experience of managing large volumes of paperwork
• Ability to deliver results within defined timelines.
• Confidence to build relationships across all levels of the business.
• Excellent IT skills, including Microsoft Office suite, with the ability to produce written reports and manipulate data.