Data Input Administrator

Panda; Wirral; On-site; GBP 18,000 - 24,000; Full time

Job summary

Panda is seeking a Data Input Administrator to maintain accurate operational and invoicing records. You’ll process weights, costs and supplier information, entering data into our internal systems and ensuring invoices are supported by complete records.

This role requires meticulous attention to detail, the ability to handle large data volumes, and good communication to resolve discrepancies with colleagues and subcontractors while meeting deadlines.

Qualifications

• Experience with data entry and invoicing processes.
• Ability to handle large volumes of data accurately.
• Excellent written and verbal communication.
• Proficient with Microsoft Office; ability to learn new systems.
• Ability to work independently and take ownership.
• Experience liaising with suppliers/subcontractors.
• Knowledge of the waste industry is advantageous.

Responsibilities

• Process and check data: Obtain and enter weights, costs and other information into our internal systems, ensuring records are accurate and ready for invoicing.
• Work with suppliers and subcontractors: Gather missing information, confirm costs and keep the pricing matrix up to date.
• Resolve discrepancies: Investigate incomplete or conflicting information and proactively identify potential invoice queries.
• Support invoice queries: Liaise with third parties to help the team resolve subcontractor invoice queries.
• Manage your workload: Prioritise requests, meet processing deadlines and support the team during month end.
• Maintain reliable records: Check data, systems and supporting documentation to ensure information is complete and correctly recorded.
• Support the wider team: Assist with administration, contribute to team discussions and undertake other reasonable duties as required.

Skills

Administration

Time management

Attention to detail

MS Office

Communication

Independence

Stakeholder relations

Tools

Microsoft Office

Job description

Data Input Administrator

Location: Bromborough

Working hours: 08:30–17:00, Monday–Friday

Reports to: Administration Manager

Accurate data. Reliable records. Smooth invoicing.

Panda is looking for a Data Input Administrator to keep our operational and invoicing records accurate and up to date.

You’ll process weights, costs and supplier information, working with colleagues and subcontractors to resolve discrepancies and obtain missing data. Your attention to detail will help ensure invoices are supported by complete, accurate records.

The Data Input Administrator role suits someone who enjoys working with large volumes of information, takes ownership of their workload and can meet deadlines without compromising accuracy.

What you’ll do

• Process and check data: Obtain and enter weights, costs and other information into our internal systems, ensuring records are accurate and ready for invoicing
• Work with suppliers and subcontractors: Gather missing information, confirm costs and keep the pricing matrix up to date
• Resolve discrepancies: Investigate incomplete or conflicting information and proactively identify potential invoice queries
• Support invoice queries: Liaise with third parties to help the team resolve subcontractor invoice queries
• Manage your workload: Prioritise requests, meet processing deadlines and support the team during month end
• Maintain reliable records: Check data, systems and supporting documentation to ensure information is complete and correctly recorded
• Support the wider team: Assist with administration, contribute to team discussions and undertake other reasonable duties as required

What you’ll bring

• Strong administration, organisation and time management skills
• Confidence handling and checking large volumes of data
• A careful, consistent approach to accuracy
• Advanced knowledge of Microsoft Office applications and the ability to learn new systems
• Clear written and verbal communication skills
• The ability to work independently, use your initiative and take ownership of queries
• A practical approach to building relationships with colleagues, suppliers and subcontractors
• Knowledge of the waste industry would be an advantage

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve. (DE&I Policy Statement)