Data Administrator

Matchtech; Wales; On-site; GBP 19,000 - 25,000; Full time

Job summary

BAE Systems in Glascoed, Monmouthshire seeks a Data Administrator for a 12-month contract. Duties include uploading digital files, organizing records, data entry, and ensuring confidentiality. Role involves scanning, archiving, and processing requests for files.

Requires strong organization, attention to detail, MS Office familiarity, and prior office/clerical experience. BPSS security basics apply; onboarding includes checks before start.

Qualifications

• High school graduate or equivalent.
• Knowledge of basic office and administrative software such as MS Office.
• Experience working in an office setting.
• Previous clerical experience.
• Experience working with file-keeping software or cloud storage a plus.

Responsibilities

• Uploads digital files and data.
• Organizes and archives records and documents.
• Makes copies of paperwork and distributes as needed.
• Retrieves data and files for other departments and personnel.
• Uses alphabetical and numerical systems to organize paper and electronic records documents.
• Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
• Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
• Creates new files and provides needed information on forms and reports.
• Secures and protects the privacy of documents.
• Scans paper documents and verifies that scanned documents are clear and legible.
• Processes requests for files and data.
• Records when and what documents have been borrowed and returned.
• Monitors filing materials and office supplies and works with vendors to secure needed supplies, or reports when new purchases need to be made to purchasing officer.
• Discards documents when required in accordance with official procedures.
• Transcribes audio and video content.
• Operates office equipment.
• Looks for ways to improve filing systems and designs forms and templates for data entry.
• Types and performs data entry.
• Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
• Checks and corrects documentation and placement of previously filed documents.

Skills

Strong organization

Attention to detail

Confidentiality

Data entry

Typing skills

Clear handwriting

Reading comprehension

Verbal communication

Research skills

Education

High school diploma

MS Office knowledge

Office experience

Tools

Cloud storage

File-keeping software

Job description

Data Administrator - 12 month contract - Glascoed, Monmouthshire - £17.87 ph UMB or £13.45 ph PAYE (Inside IR35)

The Umbrella rate quoted above is the Gross Umbrella rate (i.e. the rate we pay to the Umbrella Company inclusive of ALL employment costs). Please note, the rate paid by the Umbrella will be less, as will a Limited Deemed rate or Agency PAYE rate. Please get in touch to discuss the rates via these different payment vehicles.

The Role

Not limited to…

• Uploads digital files and data.
• Organizes and archives records and documents.
• Makes copies of paperwork and distributes as needed.
• Retrieves data and files for other departments and personnel.
• Uses alphabetical and numerical systems to organize paper and electronic records documents.
• Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
• Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
• Creates new files and provides needed information on forms and reports.
• Secures and protects the privacy of documents.
• Scans paper documents and verifies that scanned documents are clear and legible.
• Processes requests for files and data.
• Records when and what documents have been borrowed and returned.
• Monitors filing materials and office supplies and works with vendors to secure needed supplies, or reports when new purchases need to be made to purchasing officer.
• Discards documents when required in accordance with official procedures.
• Transcribes audio and video content.
• Operates office equipment.
• Looks for ways to improve filing systems and designs forms and templates for data entry.
• Types and performs data entry.
• Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
• Checks and corrects documentation and placement of previously filed documents.

What are BAE Systems looking for from you?

Skills

• Strong organizational skills
• Attention to detail
• Integrity, discretion, and respect for confidentiality and privacy
• A dedication to preserving information and materials
• Adept typing, word-processing, and data entry skills
• Clear handwriting
• Ability to read and understand a wide range of materials
• Verbal communication and interpersonal skills
• Research and critical thinking skills

Education, Experience, & Licensing Requirements

• High school graduate or equivalent
• Knowledge of basic office and administrative software such as MS Office
• Experience working in an office setting
• Previous clerical experience
• Experience working with file-keeping software or cloud storage a plus

Security Requirements: BPSS Only

This role requires you to obtain a basic disclosure along with employment reference checks before starting.