Data Administrator

CBRE Group, Inc.; Greater London; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

CBRE is seeking a Data Administrator to support the Gilead account in London. The role focuses on collecting, checking and maintaining critical operational data across multiple countries, ensuring accuracy and timely reporting for decision making.

You'll work with the central account team and local sites to prepare monthly reports, KPI packs and management information, maintaining version-controlled trackers and audit trails. Strong Excel and stakeholder coordination are essential.

Qualifications

• Strong attention to detail and the ability to spot gaps in data.
• Experience with KPI data, monthly reports, audit data or compliance trackers is a plus.
• Good Excel skills and confidence to follow up with stakeholders to keep reporting on track.

Responsibilities

• Maintain accurate KPI, monthly reporting, audit and permit system data.
• Check submitted data for accuracy, completeness and consistency.
• Act as a central point of contact for account reporting data.
• Follow up with local markets to resolve missing information or data queries.
• Support the preparation of monthly reports, KPI packs and management information.
• Maintain trackers, logs and reporting templates with version control and audit trails.
• Identify recurring data gaps and escalate where needed.
• Help improve reporting processes to speed up data collection and clarity.

Skills

Attention to detail

Stakeholder communication

Data analysis

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Teams

Job description

Data Administrator - Gilead Account

Job Title: Data Administrator

CBRE Global Workplace Solutions is looking for a highly organised Data Administrator to support our Gilead account. This is a great opportunity for someone who enjoys working with data, keeping information accurate and helping teams make better, faster decisions.

You will help collect, check and maintain key operational, compliance and performance data across multiple countries. Working closely with local site teams and the central account team, you'll make sure reporting information is accurate, complete and ready to use.

This role would suit someone with strong attention to detail, good Excel skills and the confidence to follow up with stakeholders to keep reporting on track.

About the Client

You'll be supporting Gilead, a global life sciences organisation known for developing life-changing medicines. The role supports a high-profile London/International Hub and plays an important part in keeping account data, reporting and governance running smoothly.

What You'll Be Doing

As Data Administrator, you'll support the central Gilead account team with data collection, checking, reporting preparation and general coordination across several reporting streams.

• Maintain accurate KPI, monthly reporting, audit and permit system data.
• Check submitted data for accuracy, completeness and consistency.
• Act as a central point of contact for account reporting data.
• Follow up with local markets to resolve missing information, data queries or incomplete submissions.
• Support the preparation of monthly reports, KPI packs, audit updates and management information.
• Maintain trackers, logs and reporting templates with clear version control and audit trails.
• Spot recurring data gaps or issues and escalate where needed.
• Help improve reporting processes to make data collection quicker, clearer and more reliable.

What We’re Looking For

• Confident using Microsoft Excel to manage trackers, data sets and reporting templates.
• Good working knowledge of Microsoft Word, PowerPoint, Outlook and Teams.
• Experience working with KPIs, monthly reports, audit data, permit systems or compliance trackers would be beneficial.
• Strong attention to detail and the ability to spot gaps or inconsistencies in data.
• Able to manage multiple deadlines and keep recurring reporting activity on track.
• Comfortable communicating with stakeholders across different teams and countries.
• Facilities management, corporate real estate, life sciences or client-account experience would be advantageous but is not essential.

About You

• Clear and professional when communicating with others.
• Confident following up on missing or unclear information.
• Able to work independently while staying connected to the wider team.
• Interested in process improvement, reporting quality and making data easier to use.

Who You'll Work With

• Local site teams and country leads
• Account leadership and regional management
• Finance, compliance and QHSE teams
• Analyst and reporting teams

Why Join CBRE?

CBRE is the world's leading commercial real estate services firm, offering the opportunity to work on high-profile client accounts with global reach. You'll be part of a supportive team where accurate data, strong organisation and continuous improvement make a real impact.

Equal Opportunities

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

About CBRE

CBRE is the world's leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 70,000 people worldwide, with 2000 working in the UK. The company’s core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In Central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton