Data Admin

Hillingdon Council; Greater London; On-site; GBP 17,000 - 21,000; Full time

Benefits offered by this job

Flexible working hours

36-hour week

Generous holiday entitlement

Council leisure discounts

Salary sacrifice schemes

Cycle to work

LG Pension Scheme access

Perkbox benefits

Mental health support

Job summary

The London Borough of Hillingdon is offering a Data Admin Apprentice role within the Performance & Insights team. You will support statutory reporting, data validation and general administrative processes to help the council operate smoothly and meet obligations.

You will gain hands-on experience with data collection, entry, and reporting, work with colleagues across services, and learn about FOI responses and data quality.

Qualifications

• GCSEs including Maths and ICT.
• Strong attention to detail and accuracy in data handling.
• Knowledge of Microsoft Excel and basic data entry processes.
• Ability to organise tasks and manage time effectively.
• Good communication skills for liaising with colleagues and stakeholders.
• Ability to work independently and as part of a team.
• Eager to learn and develop skills in data reporting and administration.
• Desirable: Previous experience in data administration or similar role.
• Familiarity with statutory reporting requirements.

Responsibilities

• Support the collection, validation, and entry of data for statutory reports.
• Assist in preparing and submitting reports on time and accurately.
• Manage team email inboxes and respond to data queries efficiently.
• Support responses to Freedom of Information (FOI) requests.
• Liaise with internal teams to gather and verify data.
• Help improve data reporting processes and identify workflow efficiencies.
• Assist with transition to automated reporting solutions.
• Contribute to maintaining high data quality and integrity.
• Provide general administrative support to the wider team.

Skills

Attention to detail

Data entry

Data validation

Report preparation

Communication skills

Teamwork

Independent working

Organising tasks

Eager to learn

Education

GCSEs incl. Maths & ICT

Tools

Microsoft Excel

Job description

Kickstart your career in data and administration with this exciting Data Admin Apprentice opportunity! You'll join our Performance & Insights team, supporting statutory reporting, data validation, and administrative processes that ensure the council operates smoothly and meets its obligations. This role is ideal for someone organised, detail-oriented, and eager to learn about data management in a professional environment.

• Support the collection, validation, and entry of data for statutory reports
• Assist in preparing and submitting reports on time and accurately
• Manage team email inboxes and respond to data queries efficiently
• Support responses to Freedom of Information (FOI) requests
• Liaise with internal teams to gather and verify data
• Help improve data reporting processes and identify workflow efficiencies
• Assist with transition to automated reporting solutions
• Contribute to maintaining high data quality and integrity
• Provide general administrative support to the wider team

Qualifications

• GCSEs or equivalent, including Maths and ICT
• Strong attention to detail and accuracy in data handling
• Knowledge of Microsoft Excel and basic data entry processes
• Ability to organise tasks and manage time effectively
• Good communication skills for liaising with colleagues and stakeholders
• Ability to work independently and as part of a team
• Eager to learn and develop skills in data reporting and administration
• Desirable: Previous experience in data administration or similar role
• Familiarity with statutory reporting requirements

Eligibility Criteria

Applicants must:

• Meet the residency criteria of 3 years lawful residence in the UK
• Hold a visa that covers the full length of the apprenticeship, where applicable
• Not be in full-time education at the time of applying

This apprenticeship offers a chance to gain hands‑on experience in local government data functions, learn from experienced professionals, and develop practical skills in data management, reporting, and administration. You'll play a key role in ensuring accurate and timely reporting that supports decision‑making and improves services for residents.

Benefits

• Flexible Working Hours - We recognise the importance of flexibility in managing your work and personal life.
• 36 Hour Week - Enjoy a standard 36-hour workweek for all full time staff.
• Generous Holiday Entitlement - increasing with length of service (for non‑casual roles).
• Hillingdon Sports & Leisure - Stay active and healthy with discounts at council owned leisure centres and swimming pools across the borough.
• Salary Sacrifice Schemes - option to join schemes for cycle purchase, electric vehicle leasing and additional voluntary pension contributions (subject to scheme rules).
• Cycle to Work - Eco-friendly commuting with our cycle purchase scheme. We also provide bicycle parking, lockers, and showers at the Civic Centre.
• Local Government Pension Scheme - access to Local Government Pension Scheme and membership to the Credit Union.
• Perkbox Benefits - Access a variety of offers and discounts through our Perkbox Benefits.
• Mental Health Support and Counselling Services - Our mental health first aiders are trained to identify, understand, and help employees experiencing mental health issues. Access free 24-hour confidential advice and counselling as well as a legal advice service for you and your immediate family.
• Travel Support - Make your daily commute easier with our season ticket loans and free car parking.
• Trade Union Membership - The Council recognises UNISON, Unite, AEP and GMB and supports employees' freedom of choice in relation to trade union membership.

Equity, Diversity and Inclusion Statement

At the London Borough of Hillingdon, we are committed to creating a diverse, inclusive, and equitable workplace. This commitment means that all employees, job applicants and others who work for us will be treated fairly. The aim is for our workforce to be representative of all sections of society and Hillingdon residents so we welcome applicants from a wide variety of backgrounds. We strive to ensure that our recruitment process is free from discrimination and bias, and we are dedicated to providing reasonable adjustments to applicants with disabilities. Join us in building a workplace where everyone feels respected, able to give their best and be themselves at work, whilst contributing meaningfully to our organisation's success.

Recruitment Information

Hillingdon Council operates a guaranteed interview scheme for candidates with disabilities that meet the essential criteria for the role and wish to be considered under this scheme. We believe in the option to choose, so candidates declaring a disability have the choice to opt in for consideration under this scheme, on a 'per application' basis. We are committed to safeguarding and promoting the welfare of children, young people and vulnerable groups and expect all staff and volunteers to share this commitment. Some posts are subject to The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2019 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service. In addition to verifying Right to Work in the UK and a new starter health questionnaire, the post is subject to the following pre‑employment screening:

• Basic DBS Check
• 2 years of Referencing

Please note: Priority will be given to those at risk of redundancy within Hillingdon Council. Current employees who are part of the redeployment pool must meet the essential criteria for shortlisting to be prioritised.