Customer Services Advisor

Peli BioThermal; Leighton Buzzard; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Hybrid working

Pension scheme

Private medical insurance

Cycle to Work

Job summary

Peli BioThermal in Leighton Buzzard is seeking a Customer Services Advisor to act as a key link between Business Development Managers, customers and internal teams. You will manage new account setups, oversee the sales order process from entry to shipment, and provide proactive updates to ensure seamless customer experiences.

The role requires a minimum of two years in Customer Service or Sales Support, strong communication skills, and experience with SAP or CRM systems.

Qualifications

• Minimum two years of experience in Customer Service or Sales Support.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Experience with SAP or similar ERP systems; Salesforce or CRM experience preferred.

Responsibilities

• Serve as a crucial link between BDMs and internal teams, ensuring smooth customer onboarding and consistent order management.
• Oversee the full sales order process, including customer account creation, order entry, acknowledgements, and shipment coordination.
• Communicate proactively with customers regarding order acknowledgments, delivery dates, and issues affecting lead time.
• Manage customer inquiries, concerns, and complaints with professionalism and empathy.
• Support intercompany order transactions and ensure accurate documentation in SAP and Salesforce.
• Collaborate with Operations, Planning, Finance, Quality, and Logistics to meet customer expectations and mitigate service risks.
• Participate in production or planning meetings to represent customer requirements.

Skills

Customer service

Sales support

ERP systems

CRM experience

Tools

SAP

Salesforce

Microsoft Office

Job description

The Customer Services Advisor is a key member of the Customer Service team and serves as a vital link between Business Development Managers, customers, and internal departments. The CSR II manages new account setups, oversees the sales order management process, and provides proactive communication to ensure seamless customer experiences. This position operates with moderate independence, handling more complex accounts and contributing to continuous improvement within the Customer Service function.

Job Role

• Serve as a crucial link between Business Development Managers (BDMs) and internal teams, ensuring smooth customer onboarding and consistent order management.
• Oversee the full sales order process, including customer account creation, order entry, acknowledgements, and shipment coordination, ensuring all transactions are processed accurately and on time.
• Communicate proactively with customers regarding order acknowledgments, delivery dates, and any issues impacting lead time or fulfillment.
• Manage customer inquiries, concerns, and complaints with professionalism and empathy, coordinating resolutions in collaboration with internal stakeholders.
• Resolve support requests related to an integrated hardware and software system in a timely manner.
• Collaborate cross-functionally with Operations, Planning, Finance, Quality, and Logistics to ensure customer expectations are met and any service risks are mitigated.
• Participate in production or planning meetings to represent customer requirements and communicate updates that may impact shipments or deadlines.
• Process manual debit and credit memos, assist in Return Merchandise Authorization (RMA) processing, and support warranty claim coordination.
• Support intercompany order transactions and ensure accurate and timely documentation in SAP and Salesforce systems.
• Partner with Business Development Managers (BDMs) on quotes, pricing requests, and new account setups, ensuring alignment with internal processes and approval requirements.
• Maintain customer records, documentation, and communication logs with accuracy and attention to detail.
• Contribute to team process improvements and provide feedback to enhance customer experience and operational efficiency.
• Follow company policies and practices as outlined in the Employee Handbook and adhere to all safety guidelines and procedures under AWAIR or related programs.
• Perform other administrative duties and departmental support as needed.

Job Requirements

• Minimum two (2) years of experience in Customer Service or Sales Support, preferably in a manufacturing or logistics environment.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Experience with SAP or similar ERP systems; Salesforce or CRM experience preferred.
• Strong communication and problem-solving skills with a customer-first mindset.
• Exceptional attention to detail, accuracy, and documentation.
• Ability to manage multiple tasks independently under minimal supervision.
• Excellent organizational and time-management skills.
• Strong teamwork, diplomacy, and collaboration across departments.

Preferred Qualifications

• Four (4) years of experience in a Sales Support or Customer Service role.
• Previous work experience in sales support.
• Knowledge and experience using SAP.

What we offer

• Competitive annual salary, Circa £32,000 per annum
• Sales Commission Scheme
• Hybrid working
• Electric vehicle salary sacrifice scheme
• Cycle to Work scheme
• WPA – Optional private medical insurance and/or dental and optical cash plan
• Employee Assistance Programmes (EAPs)
• Free eye tests
• 26 days' annual leave, plus bank holidays
• Long service awards
• Pension scheme with employer contributions matched up to 6%
• Death in service benefit
• Life assurance (4x annual salary)
• Plus many more

Additional Information

• Actively supports and complies with Peli BioThermal’s objectives, guidelines and commitment to Quality and Safety, with an emphasis on continual improvement.
• Must have the ability to complete assignments within the timeframe specified by the Manager.
• Must be flexible regarding working hours and overtime. Must be able to work overtime on evenings and weekends, with or without advanced notice.
• Must be able to operate in a fast-paced environment and handle multiple projects simultaneously.