Customer Service & Internal Sales Coordinator

Envea UK Ltd; Ashington; On-site; GBP 22,000 - 30,000; Full time

Job summary

Envea UK Ltd is seeking a Customer Service & Internal Sales Coordinator at their Ashington Office. The role includes supporting the Test & Calibration team with back-office administration, managing customer records, and providing excellent customer service.

The ideal candidate will have experience in sales administration and customer service, strong IT skills including Microsoft Office, and a proactive attitude. Join a company committed to environmental sustainability and innovation.

Qualifications

• Experience in Sales Administration.
• Strong background in Customer Service with proven sales experience.
• Proficient in Microsoft Office, knowledge of Sage X3 is an advantage.

Responsibilities

• Support Test & Calibration team with back-office operations.
• Manage sales administration, ensuring timely quotations.
• Handle customer service inquiries and ensure customer satisfaction.
• Track customer calibrations and manage related communications.

Skills

Sales Administration

Customer Service

Proficiency in Microsoft Office

Communication Skills

Tools

Sage X3

Job description

Overview

ENVEA is one of the world's leading companies in environmental and industrial instrumentation, analysis and measurement. Since it was founded in 1978, ENVEA has designed, manufactured and marketed equipment for the continuous measurement of ambient air, emissions and industrial processes, as well as data processing software. ENVEA is a flagship of French industry and a pioneer in technology. Throughout its history ENVEA has placed environmental protection and sustainable innovation at the heart of the development of its measuring instruments, its strategy and its founding values.

Role

The role of the Customer Service & Internal Sales Coordinator is to support the Test & Calibration team, ensuring that we run an efficient back-office system enabling the business to have full traceability of customers’ instruments and all supporting paperwork is raised in a timely manner.

Duties

• Sales administration
• Quotations raised in timely fashion (In House, On Site, Delivery & Collections, Repairs, Sub-Contract work)
• Following up on Contracted work (from 3rd Parties)
• Following up on customer purchase orders for repair & calibration work
• Manage Open order backlog to ensure up to date
• Manage customer records in our calibration software
• Liaising with in-house colleagues and a remote Finance team
• Work closely with the Head of Lab on new sales business development initiatives
• Customer service
• Reactive to inbound Customer Service Calls & Ensuring prompt responses
• Tracking customers calibrations and reporting any expected delays to customers
• Ensure Calibration Reminder Letters go out each month and are followed up
• Goods In & Out management using our software tool
• General support all parts of the business as required (we are a small team and need staff to be flexible in assisting where required)

Qualifications and Experience

• Experience in Sales Administration
• Strong background in Customer Service
• Proven experience in Sales
• Strong IT skills, including proficiency in Microsoft Office
• Experience using Sage X3 is desirable

Skills/Abilities

• Well organized & structured
• Self-motivated & Proactive
• High level Customer Service skills
• Strong administration skills
• Strong Communicator at all levels
• Team Player
• Must be able to work unsupervised

Personal Qualities

• Empathy with the mission, vision, values and ethos of the company.
• Have a flexible can-do attitude.
• Have good time management and an ability to effectively prioritise tasks.
• Have good self-discipline, demonstrating reliability and dependability.
• Show commitment to problem resolutions.
• Pay attention to detail.
• Be a good communicator both orally and in writing.

Travel

The role is currently based at our Ashington Office, Pulborough.

About ENVEA

ENVEA is a leading provider of environmental management solutions for the protection of people and planet. We are committed to sustainable practices to ensure a greener and healthier future for all. We have been at the forefront of developing cutting-edge technologies and solutions to tackle pressing environmental issues. With a comprehensive range of products and services, we enable industries, governments, and communities to effectively monitor, control, and manage their environmental impact.