Customer Relations Exec

c2c Railway; City Of London; On-site; GBP 30,000 - 36,000; Full time

Job summary

c2c, a London-based train operator, is seeking a Customer Relations Executive to join the Customer Experience team at HQ London. You will respond to customers across email, social media, letters and phone, following the Comments & Complaints Handling Procedure and the National Rail Conditions of Carriage.

Reporting to Amandeep Sogi, you will handle inquiries, process refunds and compensation where appropriate, and strive for first-time resolution while maintaining high service standards across

Qualifications

• Experience delivering customer service in a fast-paced environment.
• Ability to respond professionally across multiple channels.
• Familiarity with handling complaints per established procedures.

Responsibilities

• Respond to customer inquiries across channels and ensure timely responses.
• Investigate and escalate complex issues with relevant departments.
• Process refunds and compensation in line with guidelines.
• Aim to achieve first-time resolution and maintain high service standards.
• Support after-sales and travel bookings; assist with ticket issues.
• Engage with customers proactively via social media as needed.

Skills

Professional writing

Telephone etiquette

Customer service experience

Communication skills

Team collaboration

Rail industry knowledge

Tools

CRM software

Job description

Customer Relations Exec

Department: Customer Experience

Employment Type: Full Time

Location: HQ London

Reporting To: Amandeep Sogi

Compensation: £33,005 / year

Description

About Us:

Here at c2c we take pride in being an award-winning train operator running services between Fenchurch Street and Shoeburyness, serving 26 stations in East London and South Essex. Our customers never stand still and neither do we. We anticipate, innovate and flex around our customer’s needs and it takes a great team to do this.

We are looking for a dedicated and versatile individual to join our team as a Customer Relations Executive.

The role reports to the Senior Customer Relations position and is responsible for providing great experience for our customers who require support. The primary function involves responding to customers efficiently across various channels, including email, social media, written correspondence , and telephone. Responsibilities include providing professional, appropriate, and timely responses to all customers, following the Comments & Complaints Handling Procedure, Passenger’s Charter, and National Rail Conditions of Carriage.

Key Responsibilities

• To facilitate prompt and comprehensive investigation of customer complaints by collaborating effectively with all relevant departments within the organisation.
• To deliver excellent customer service based on a fair, reasonable and empathetic understanding of customer needs and our customer standards.
• To ensure targets for meeting customer standards and contractual commitments are consistently met.
• Respond to telephone calls, written correspondence, compensation claims and emails to resolve customer enquiries and complaints.
• Provide professional customer service for assisted travel booking
• Provide customers with an after sales service for all tickets sold through all channels including smartcards to encourage repeat business.
• Treat all customers with respect and empathy putting yourself in their shoes even when industry policies prevent you from agreeing with the customer’s expectation.
• Take personal responsibility for answering customer questions or solving problems, using the most up-to date knowledge and information and the most effective means including emails, calls, letters, and c2c’s social media platforms
• Respond to customer’s queries on a pro-active basis as appropriate through Twitter or other Social Media channels as required
• Ensure all customer responses are of a high quality and a minimum number of contacts responded to per day as determined by the departmental guidelines
• Refer for investigation all serious issues, including specifically those that relate to staff, safety, race, disability, claims for lost, damaged property or personal injury and where an issue requires immediate corrective action
• Analyse and record the key issues of all cases to ensure accurate reporting for quality purposes.
• Ensure that all issues raised in any customer contact are properly addressed to achieve first time resolution. Immediately escal ...
• Assess and award compensation, where appropriate, in line with departmental guidelines
• Record and administer any refunds of unused tickets in accordance with company guidelines
• Support the work and responsibilities within the Customer Experience team from time to time as required, including customer engagement activities.

Skills, Knowledge & Expertise

• Ability to compose responses to customers to a professional standard for the purpose of clear and effective answer to all contacts
• Excellent telephone manner and ability to deal with customer issues.
• Ability to remain calm and professional under pressure when dealing with passengers whose expectations have not been met
• Experience of delivering excellent customer service and meeting targets in a fast-paced
• A track record of building positive relationships with multiple stakeholders
• Understanding of rail industry and fares and ticketing desirable but not mandatory
• A pro-active “can do” approach to resolving customer issues
• Excellent people and communication skills with ability to deal with people and problems effectively and with ease at all levels
• Desire to work in an environment of rapid growth and an ability to not get frustrated with last minute changes

This role operates with rotational shifts detailed below:

• 6am-13:30 from home
• 13:30-21:00 from home
• 8-15:30 in office all week
• 12-20:00 in office all week