Customer Experience Advisor (0959)

Transport for Wales; Pontypridd; On-site; GBP 12,000 - 18,000; Part time

Job summary

Transport for Wales is hiring for a 6-month fixed-term contact centre role based in Pontypridd. The role provides first-line support across phone, email and social channels for projects such as fflecsi and Concessionary TravelCards, with varied shifts from 7am to 7pm, Monday to Sunday.

The ideal candidate has prior customer service experience and proficiency with IT systems. Welsh language skills would be beneficial.

Qualifications

• Previous experience in a customer service role.
• Experience using a variety of IT systems and MS Office.
• Experience handling high volumes of customer queries and complaints.
• Experience communicating to customers through email channels.
• Familiarity with Microsoft Excel.

Responsibilities

• Provide first line support to customer enquiries and complaints via telephone, email and social channels.
• Respond to queries and complaints to resolve issues promptly with a high level of service across contracts.
• Complete daily admin tasks on systems to ensure smooth operation of telephony contracts; use CRM to respond to emails.
• Stay informed on TfW projects to communicate accurate information to customers.
• Use initiative to inform customers of changes and build relationships with stakeholders for a positive end-to-end experience.

Skills

Customer service experience

IT systems experience

High volume handling

Email communication

MS Office / Excel

Tools

CRM systems

Job description

The Role

Please note that this is a 6-month fixed-term contract, working 22.5 hours a week.

Provide first line support to customer enquiries and complaints across telephone, email and other channels supporting projects such as, fflecsi, Concessionary TravelCards, Transport for Wales Passenger Assist along with supporting other projects as required and where contracts are secured.

You will be required to work various shifts between the hours of 7am - 7pm, Monday - Sunday.

Role Responsibilities

• Support the successful operation of the Contact Centre by providing first line telephone support along with email and social media channel support to customers by undertaking varied actions in line with our projects.
• Responding to customer queries (inbound and outbound) and complaints by communicating via telephone, live chat, email and social media to resolve issues in a timely manner ensuring a high-quality service to our customer. Provide accurate and consistent information in response to queries/complaints to deliver the highest level of service across all contracts managed by the Contact Centre.
• Complete daily administrative tasks on various systems to ensure seamless operation of all the telephony service contracts undertaken by the Customer Experience Advisors. Use the CRM system to respond to customer emails in a professional and timely manner.
• Demonstrate a comprehensive understanding of various TfW projects by keeping abreast of changes to ensure that information is effectively communicated to customers.
• Use initiative to inform customers of any potential changes, gaining insight by building relationships with various internal and external stakeholders to ensure a positive end to end customer experience.

Who We're Looking For

• Previous experience working in a customer service role.
• Experience of using a variety of IT systems.
• Experience handling high volumes of customer queries and complaints.
• Experience of communicating to customers through email channels.
• Familiarity with Microsoft Office software (Including Microsoft Excel).

Welsh Language Skills

While not essential for this role, Welsh language skills would make a great addition to your application.

TfW support anyone who wants to learn Welsh or improve their skills. We offer online learning, classroom courses and funding attendance at local community courses.

Equal Opportunities

We're changing the way the transport industry looks. By celebrating and embracing differences, we're building a workforce that represents Wales. We need talented people from all backgrounds and cultures to bring their perspectives and experiences. Diverse teams make better decisions and drive innovation. Join us in transforming the way Wales travels.

Who We Are

Transport for Wales is changing the way Wales travels, making sustainable transport the first choice. We're building a multimodal integrated transport network called the T Network, making it easier for people to travel by train, bus, walking, wheeling and cycling.

Next steps

We're a Disability Confident Leader. Let us know about any reasonable adjustments you may need in the recruitment process and as part of the role if you are successful.

This advert will close at 23:59 on the day of the application closing date stated above. However, we reserve the right to close this vacancy early if we receive enough applications.