Customer Complaints Handler

Bupa; Leeds; Hybrid; GBP 25,000 - 34,000; Full time

Benefits offered by this job

25 days annual leave

Bupa health insurance

Enhanced pension contribution

Performance bonus (where applicable)

Flexible working options

Job summary

Bupa is seeking a Customer Complaints Handler in Leeds to join the Risk & Governance team. This hybrid role involves managing complaints from receipt to resolution, coordinating with care homes, and drafting customer-focused responses to ensure transparency and quality of service.

The role supports continuous improvement and regulatory compliance, offering excellent benefits and flexible working arrangements. Full-time hours ensure consistent coverage and dedicated handling of customer concerns.

Qualifications

• Outstanding written and verbal communication skills.
• Experience handling customer complaints or resolving complex customer issues.
• Ability to manage sensitive situations with empathy, professionalism and sound judgement.
• Strong organisational skills with the ability to prioritise workload and meet deadlines.

Responsibilities

• Manage customer complaints from initial receipt through to resolution, ensuring timely, professional handling.
• Work with operational colleagues to support investigations and deliver high-quality outcomes.
• Draft detailed, accurate and customer-focused responses to complaints and duty of candour matters.
• Provide guidance on effective complaint handling and resolution.
• Identify trends and opportunities for service improvement.

Skills

Written & verbal communication

Complaint handling

Empathy & judgement

Organisational skills

IT skills / CRM familiarity

Education

None

Tools

Microsoft Office

CRM systems

Job description

Job Description

Customer Complaints Handler

Contract: Hybrid – Home and office based

Location: Leeds (LS5 3BF)

Permanent

Salary Range: Competitive + excellent benefits

Full Time: 37.5 hours per week

We make health happen At Bupa, our purpose is helping people live longer, healthier, happier lives and making a better world. As a Customer Complaints Handler, you'll play a vital role in ensuring residents, relatives and customers feel heard, supported and treated fairly when concerns are raised. You'll help drive positive outcomes, support continuous improvement across our care homes, and ensure we remain open, transparent and customer-focused in everything we do. This is an opportunity to join a collaborative Risk & Governance team where your work will directly influence customer experience, regulatory compliance and service quality across Bupa Care Homes UK.

Role Responsibilities

• Manage customer complaints from initial receipt through to resolution, ensuring timely, professional and compassionate handling.
• Work closely with operational colleagues across our care homes to support thorough investigations and deliver high-quality outcomes.
• Draft detailed, accurate and customer-focused responses to complaints and duty of candour matters.
• Provide guidance and support to colleagues and stakeholders on effective complaint handling and resolution.
• Identify trends, lessons learned and opportunities for service improvement, helping us continuously enhance the care we provide.

Key Skills / Qualifications

• Outstanding written and verbal communication skills, with the ability to produce professional and accurate correspondence.
• Experience handling customer complaints or resolving complex customer issues in a professional environment.
• Ability to manage sensitive situations with empathy, professionalism and sound judgement.
• Strong organisational skills with the ability to prioritise workload and meet deadlines in a fast-paced environment.
• Good IT skills, including Microsoft Office, and experience using case management or CRM systems would be beneficial.

Benefits

Our benefits are designed to make health happen for our people. We support flexible working and offer a range of health and wellbeing benefits. Joining Bupa in this role, you'll receive:

• 25 days annual leave, increasing with service, plus bank holidays
• Bupa health insurance as a benefit in kind
• Enhanced pension contribution
• Annual performance-related bonus (where applicable)
• Access to Viva, our global wellbeing programme
• Family-friendly benefits and flexible working options
• Discounts on Bupa products and services
• Access to learning and development opportunities

Why Bupa?

We're a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose: helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do. We encourage all of our people to 'Be You at Bupa'. We champion diversity and understand the importance of our people representing the communities and customers we serve. That's why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa is a Level 2 Disability Confident Employer. We aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role and will make reasonable adjustments throughout the recruitment process where needed.

If you require this information in an alternative format, please contact [e-mail].

Time Type: Full time Job Area: Administration Locations: Kirkstall Forge Be at the heart of helping people live longer healthier, happier lives and making a better world. We employ more than 80,000 people globally who are making this a reality. If you've got the belief, the drive and the talent to help us in our ambition then we’d like to hear from you. Wherever you work, one thing stands out about Bupa people. Our customers are our passion – they’re at the heart of our positively different culture of care. At Bupa you’ll be challenged, you’ll be encouraged to innovate, and collaborate with colleagues who are committed to delivering exceptional experiences. We trust, respect and consider everyone, knowing your difference will make the difference.