Curriculum Administrator

Mid Kent College; Maidstone, Gillingham; On-site; GBP 26,000 - 30,000; Full time

Job summary

MidKent College is seeking a Curriculum Administrator to provide frontline administrative support across Cross College (Maidstone & Gillingham). The role reports to the Department and coordinates meetings, enrolments and student information, ensuring timely and accurate records.

A strong customer service approach is essential to support staff, students and external contacts. The role requires handling multiple administrative tasks, managing information systems and maintaining compliance with

Qualifications

• Provide full employment history from leaving full‑time education with explanations for gaps.
• Details of all relevant education and qualifications.

Responsibilities

• Support meetings by creating agendas, reports, minutes and briefing papers.
• Manage administrative duties: reprographics, notices, expenses, stationery, payroll deadlines.
• Handle student/parent issues: arrange meetings, draft letters, record notes.
• Support enrolment activities and data quality for funding regulations.
• Coordinate Work Ready Interviews and maintain student records.
• Operate information systems, run reports, liaise with MIS and Admissions.
• Assist with parent evenings, enrolments and front-line enquiry handling.
• Arrange student trips, bookings, accommodation and payments.
• Switchboard operator providing high standard customer service.

Job description

Curriculum Administrator

Application Deadline: 24 September 2026

Department: Corporate - Support

Employment Type: Permanent - Full Time

Location: Cross College (Maidstone & Gillingham)

Reporting To: Katie Sloman

Compensation: £25,878 - £29,729 / year

Description

Provide general administrative support to allocated departments, providing a front‑line enquiry service to all internal and external customers/ clients, playing a key role in supporting the departments in achieving organisational objectives.

Main Responsibilities and Duties:

1. Support common meeting slots, departmental meetings and Focus days as required by the Department, creating agendas, organising supporting reports, creating minutes of and briefing papers for meetings, liaising with managers, lecturers and support staff as appropriate, ensuring proper notice is given and that agendas and supporting papers are issued in a timely fashion.
2. Assist with the general management of the departments, providing a full administrative service, including undertaking reprographics duties, and ensuring that systems are periodically reviewed including drawing up correspondence, updating notice boards, monitoring and resolving credit card issues, expenses etc., ordering stationery/ consumables and circulating and distributing information as required, ensuring that appropriate arrangements are in place in order to maintain continuity of service at all times. This will include ensuring that all staff are fully aware of the system for reimbursement of expenses and sessional payments, including the relevant payroll and finance deadlines.
3. Assist departments, as required, in dealing with student/ parent issues e.g. student disciplines and parental complaints, including arranging meetings, drafting letters, attending meetings and producing notes to ensure the accurate record of all such meetings.
4. Support the department in recruiting and retaining students by implementing and reviewing relevant administrative procedures, attending and undertaking all the relevant administration required for student information days. Periodically validate departmental enrolment data to ensure the College is compliant with funding regulations and data quality is maintained.
5. Organise and co‑ordinate Work Ready Interviews for students, contacting external participants, drawing up interview schedules and completing all associated administrative duties, such as accommodation, letters etc., maintaining and updating student records in relation to work experience, managing and maintaining all relevant paperwork and administrative support required to support students and lecturers.
6. Operate relevant College information systems appropriately, checking information for accuracy, running reports, identifying causes for concern and raising any issues with the appropriate person, maintaining appropriate systems and records for the department, which pro‑actively control key target dates, ensuring clear links are maintained with support departments, in particular MIS and Admissions.
7. Actively participate in parent evenings and enrolments and act as a first point of contact for students, noting student enquiries and action or pass onto the relevant person, processing student absence forms and take enquiries from external contacts, including social services, parents and contractors.
8. Assist with the organisation of trips for students, setting up accounts with Finance to enable payments to be made, booking the minibus, making any external bookings, including accommodation and event tickets as required, ensuring that all necessary administrative arrangements are completed.
9. Switchboard operator – support the effective operation of the organisation’s switchboard, ensuring all callers receive a high standard of customer service.

Application Requirements

To ensure compliance with safeguarding guidelines, all applicants must complete the application form in full. This includes providing:

• A full employment history from the time you left full‑time education, with details of any gaps in employment explained.
• Information on all relevant education and qualifications.

Please note, incomplete applications will not be considered. Your co‑operation helps us maintain the highest standards of safety and care for children and young people.

Benefits

Click here to view MidKent College benefits.