Cross-Department Team Assistant

LGBT Jobs; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Private medical cover

Life assurance

Critical illness cover

Cycle to work scheme

Online GP appointments

Discounted gym memberships

Electric vehicle scheme

Job summary

Bird & Bird in London is seeking a Team Assistant to provide support across Practice groups and Business Services, working 11am–7pm. You will gain exposure to multiple departments and collaborate with Team Executives and Executive Assistants on a daily basis.

The role requires flexibility to support multiple departments and to learn the tools used by the firm. ILEX/CILEX PA training is desirable, with a strong emphasis on attention to detail and professional communication.

Qualifications

• ILEX/CILEX PA training is desirable.
• Solid experience with Word, Excel, Outlook and PowerPoint.
• Experience in a customer service focused position is desirable.
• Strong attention to detail and quality of work.

Responsibilities

• Provide business support and administrative assistance across Practice groups and Business Services.
• Support e-filing, archiving and data storage tasks as needed.
• Assist with One Place: contacts, events, RSVP lists and opportunities.
• Produce reports from systems (WIP, client information) and client meeting docs.
• Coordinate travel, expenses, file opening, and scheduling activities.
• Maintain printers, stock, and office supplies; manage post distribution.
• Assist with scheduling team calls and coordinating communications with Partners.

Skills

Team collaboration

Customer service

Attention to detail

Relationship building

Professional communication

Proactive attitude

Flexible to workload

Education

ILEX/CILEX PA training

Tools

Word

Excel

Outlook

PowerPoint

Job description

Bird & Bird in London is seeking a Team Assistant to provide support across Practice groups and Business Services, working 11am–7pm. You will gain exposure to multiple departments and collaborate with Team Executives and Executive Assistants on a daily basis.

The role requires flexibility to support multiple departments and to learn the tools used by the firm. ILEX/CILEX PA training is desirable, with a strong emphasis on attention to detail and professional communication.