Coordinator, Royalties

Kobalt Music Group; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Kobalt Music Group in London is seeking a Royalties Coordinator to own end-to-end Flowthrough processing, focusing on data, analysis and client royalty distributions. This hybrid role requires strong organisational skills and a collaborative mindset in a fast-paced environment.

You will work with Finance, Publishing Ops and other teams to reconcile payments, troubleshoot discrepancies and improve distribution processes in a learning-forward, entrepreneurial setting.

Qualifications

• Strong numerical skills with high attention to detail.
• Proficient in Excel with PivotTables and VLOOKUP.
• Excellent written and verbal communication.
• Inquisitive mindset with initiative to solve problems.
• Ability to identify and initiate improvements to tools and processes.
• Collaborative approach across different teams.

Responsibilities

• Take ownership of scheduled and ad-hoc royalty processing and allocations.
• Coordinate with Royalties, Publishing Ops and Finance for statement checks.
• Reconcile payments against royalty data and investigate discrepancies.
• Investigate and resolve processing failures to maximise royalty payments.
• Ensure statements, data files and receipts are received accurately and on time.
• Document and maintain best practices for distributions.
• Support Copyright teams with queries and guidance on royalties.
• Build relationships with income sources and internal stakeholders.
• Identify opportunities to improve tools and processes.

Skills

Numerical skills

Attention to detail

Excel proficiency

Communication skills

Problem solving

Tools

PivotTables

VLOOKUP

Formulas

Job description

Coordinator, Royalties

Department: Royalties
Reporting To: Anton Renwick
Location: London, UK
Hybrid Working: Minimum of 3 days in the office
Full-time | Permanent

The Role

Joining the Royalties department in our London office, the primary role of the Royalties Coordinator will be to take ownership of the complete end-to-end process of Flowthrough, with weekly recurring responsibilities as well as ad-hoc tasks focusing on data, analysis and the processing of our clients’ music royalties.

This requires a process-driven mindset and a high level of attention to detail. You’ll be working in a fast-paced, deadline-driven environment, so your organisational and prioritisation skills, as well as an inquisitive and curious mindset, will be vital as you are constantly exposed to new challenges.

In return, you’ll work with a forward-thinking and collaborative team in an entrepreneurial environment where your ideas and suggestions on how to maximise value for our clients are always welcome.

This is also a great learning opportunity where you’ll be exposed to multiple departments across the organisation. Kobalt is a global music and technology company built for songwriters and publishers, with the technology infrastructure to enable better tracking and royalty collection for the billions of micro-payments per song in digital music today.

What You’ll Do

• Take ownership of a range of scheduled and ad-hoc activities, including weekly processing and allocation of our clients’ royalties.
• Work closely with other members of the Royalties team, as well as colleagues across Publishing Operations and Finance, handling a wide range of statement and quality-control checks.
• Reconcile payments against royalty data, investigating discrepancies and escalating issues to relevant stakeholders where required.
• Investigate and resolve processing failures to maximise royalty payment generation.
• Ensure statements, data files and receipts are received accurately and on time and handled in line with internal schedules, standards and deadlines.
• Document and maintain best practices, ensuring colleagues have the information and guidance required to resolve issues arising from distributions.
• Support Copyright teams with queries and guidance relating to royalties and royalty processing.
• Build effective working relationships with income sources and internal stakeholders.
• Identify opportunities to improve existing tools and processes to continually enhance our service offering.
• Ensure processing deadlines are met so Kobalt can pay its writers and publishers accurately and on time.

You may also be asked to support additional responsibilities as required by the team.

What You’ll Bring

Preferred:

• Strong numerical skills with excellent organisation and prioritisation capabilities.
• A high level of attention to detail and a strong commitment to accuracy.
• Confidence working with and formatting data in Excel, including using PivotTables and formulas such as VLOOKUP.
• Excellent written and verbal communication skills.
• An inquisitive and curious mindset, with the confidence to investigate problems and ask questions.
• A solutions-oriented approach and the ability to use your initiative to solve problems.
• The ability to identify and initiate improvements to existing tools and processes.
• The ability to adapt to change and work effectively within a fast-paced, deadline-driven environment.
• A collaborative approach and confidence working with colleagues across different teams.

Additional Skills That Could Add Value:

• A good understanding of music publishing.
• Previous administration, copyright or royalty-processing experience.
• An understanding of publishing income flows.
• Knowledge of key stakeholders across the music publishing industry.
• Previous experience working with royalty, financial or other large datasets.

What Success Looks Like

By Month 3: You’ll have developed a strong understanding of Kobalt’s royalty processes, systems and internal schedules and be confident in supporting weekly processing, allocations, statement checks and reconciliations.

By Month 6: You’ll be independently managing your core Flowthrough responsibilities, accurately reconciling payments against royalty data, investigating processing failures and escalating issues appropriately to ensure deadlines are met.

By Year 1: You’ll be a trusted member of the Royalties team who consistently delivers accurate and timely processing, has established strong relationships with income sources and internal stakeholders and proactively identifies opportunities to improve tools, processes and ways of working.

Key Behaviours for Success

Accuracy & Attention to Detail – You work carefully with royalty and financial data, maintain high standards of accuracy and take responsibility for ensuring issues or discrepancies are identified and resolved.

Curiosity & Problem-Solving – You’re inquisitive about how things work, use your initiative to investigate problems and look for practical solutions rather than simply escalating issues.

Organisation & Prioritisation – You manage recurring and ad-hoc responsibilities effectively and can prioritise your workload to meet important processing and payment deadlines.

Interview Process

• Introductory call with a member of our Recruitment Team
• Interview with the hiring manager
• Interview with relevant members of the Royalties team
• Final stage interview
• Feedback at each stage

We aim to complete the full interview process from initial application to offer within three working weeks. While we do our best to meet this timeline, there may be occasional delays. If that happens, our Recruitment Team will keep you updated every step of the way.

Why Choose Us

At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair and rewarding for artists, songwriters and rights holders. We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, FINNEAS and Andrew Watt, as well as acclaimed writers like Simon Aldred (Rag’n’Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).

We’re a company that thrives on creativity, collaboration and progress. Our values — Music First, Transparent, Tech Powered and Transformative — shape how we work, build and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.

Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know — we’re happy to help.

Important Notice

Applicants must be eligible to work in the United Kingdom. A full DBS check will be conducted on acceptance of the offer. Kobalt is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to any status or characteristic protected by law.