Conveyancing Secretary: 2 positions open

Manak Solicitors

United Kingdom

Sur place

GBP 22 000 - 30 000

Plein temps

14 jours+

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Avantages offerts par ce poste

Annual salary review

Bonus opportunities

Private Medical Insurance (Vitality)

Life Assurance

Discounted legal services for you and

Ongoing CPD and professional developm

Genuine career progression oppor

Supportive and collaborative culture

Subsidised parking (Orpington office)

Résumé du poste

Manak Solicitors is seeking a motivated Conveyancing Secretary to support its Residential Conveyancing team across multiple offices in Kent. You will provide high-quality secretarial and administrative assistance to help fee earners deliver an efficient, client-focused service.

You will manage files, draft documents, handle diaries and coordinate client relations, supporting smooth progress from instruction to completion in a busy, collaborative environment.

Qualifications

Previous secretarial or administrative experience, ideally within Residential Conveyancing or a legal environment.
Experience supporting fee earners with conveyancing files, document preparation and diary management.
A good understanding of the residential conveyancing process would be advantageous.
Excellent communication and interpersonal skills, with the ability to build positive relationships with clients and third parties.
Strong organisational skills, excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Accurate typing and document production skills.
A proactive approach and willingness to learn new systems and processes.
Good working knowledge of Microsoft Office. Experience with legal case management systems would be an advantage.

Responsabilités

Provide comprehensive secretarial and administrative support to fee earners within the Residential Conveyancing department.
Open, maintain and close client files in accordance with the firm’s procedures.
Prepare and amend legal documents, correspondence, completion statements and forms from dictation, templates and fee earner instructions.
Assist with the progression of residential property transactions from instruction through to completion and post-completion.
Manage solicitors’ and conveyancers’ diaries, arrange appointments and coordinate meetings.
Liaise professionally with clients, estate agents, mortgage lenders, brokers, developers and other solicitors throughout the conveyancing process.
Handle telephone enquiries, take accurate messages and provide updates to clients where appropriate.
Prepare contract packs, issue draft contracts and assist with completion documentation.
Scan, save and organise documents within the firm’s case management system.
Maintain accurate records, diary entries and task lists to ensure key dates and deadlines are met.
Provide general administrative support to ensure the efficient running of the department.
Work collaboratively with solicitors, conveyancers and colleagues to deliver an outstanding client experience.

Connaissances

Secretarial experience

Conveyancing support

Conveyancing knowledge

Communication skills

Organization

Typing skills

Proactive learner

MS Office

Legal software

Outils

Microsoft Office

Legal case management systems

Description du poste

Salary: Competitive, based on experience

With five offices across Kent, Manak Solicitors has built a strong reputation for delivering exceptional client care and practical legal advice. Our modern, paper-light approach, combined with excellent administrative support, enables our legal teams to focus on achieving the best outcomes for our clients.

We are proud of our supportive culture, reflected in our low staff turnover and commitment to investing in our people. As our Residential Conveyancing department continues to grow, we are looking for a motivated and organised Conveyancing Secretary to join our team and develop their career with us.

The Role

As a Conveyancing Secretary, you will provide high-quality secretarial and administrative support to our Residential Conveyancing team, helping our fee earners deliver an efficient, professional and client-focused service.

You will support solicitors and conveyancers across a broad range of residential property transactions, including:

Freehold and leasehold sales and purchases
Remortgages
Transfers of equity
New build transactions
Shared ownership matters
Equity release transactions (where applicable)

This is an excellent opportunity for someone who takes pride in delivering accurate, efficient and proactive support within a busy and collaborative department.

Key Responsibilities

Provide comprehensive secretarial and administrative support to fee earners within the Residential Conveyancing department.
Open, maintain and close client files in accordance with the firm’s procedures.
Prepare and amend legal documents, correspondence, completion statements and forms from dictation, templates and fee earner instructions.
Assist with the progression of residential property transactions from instruction through to completion and post-completion.
Manage solicitors’ and conveyancers’ diaries, arrange appointments and coordinate meetings.
Liaise professionally with clients, estate agents, mortgage lenders, brokers, developers and other solicitors throughout the conveyancing process.
Handle telephone enquiries, take accurate messages and provide updates to clients where appropriate.
Prepare contract packs, issue draft contracts and assist with completion documentation.
Scan, save and organise documents within the firm’s case management system.
Maintain accurate records, diary entries and task lists to ensure key dates and deadlines are met.
Provide general administrative support to ensure the efficient running of the department.
Work collaboratively with solicitors, conveyancers and colleagues to deliver an outstanding client experience.

About You

We are looking for someone who is organised, proactive and committed to delivering exceptional client care. You will have:

Previous secretarial or administrative experience, ideally within Residential Conveyancing or a legal environment.
Experience supporting fee earners with conveyancing files, document preparation and diary management.
A good understanding of the residential conveyancing process would be advantageous.
Excellent communication and interpersonal skills, with the ability to build positive relationships with clients and third parties.
Strong organisational skills, excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Accurate typing and document production skills.
A proactive approach and willingness to learn new systems and processes.
Good working knowledge of Microsoft Office. Experience with legal case management systems would be an advantage.

What We Offer