Conveyancing Assistant

JS Legal Recruitment Ltd; Chelmsford; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

22 days annual leave

Two wellbeing days

Your birthday off

Pension

Social events throughout the year

Job summary

JS Legal Recruitment Ltd is seeking a Conveyancing Assistant / Legal Secretary to join the busy property department in Chelmsford. The role focuses on supporting fee earners in residential or commercial property matters, with duties spanning admin, file management, and client liaison.

The candidate will manage diaries, answer calls, draft documents, and liaise with clients and professionals. A friendly team environment and a competitive salary are highlighted in the listing.

Qualifications

• 1 year of recent Residential or Commercial Property experience preferred.
• Proficient with Microsoft Office (Word, Outlook, Excel).
• Ability to prioritise and multitask in a busy property department.

Responsibilities

• Provide support to one or more property fee earners.
• Screen calls and manage client inquiries.
• Process new business opportunities efficiently for the property department.
• Manage diaries, book meetings, and organise rooms.
• Use case management system to update files and progress matters.
• Audio typing and document amendment/reformatting.
• Liaise with clients, solicitors, estate agents and lenders.
• Prepare quotations and client care letters.
• Handle client queries and take instructions.

Skills

MS Office

Client liaison

Multitasking

Telephone etiquette

Prioritisation

Tools

Case management system

Job description

Conveyancing Assistant / Legal Secretary

Our client offering a full range of legal advice to business and individual clients, have a fantastic opportunity for an experienced Conveyancing Assistant/ Legal Secretary to join their busy property department based in Chelmsford . Ideally you will have gained in experience in Residential Conveyancing or Commercial Property.

As a Conveyancing Assistant / Legal Secretary you will provide support to one or more Fee Earner's.

The Role

• To provide support to the property fee earner’s with a minimum of 20 – 30 new instructions per month
• Screening incoming calls
• Dealing with new business opportunities so that these are processed efficiently helping to ensure the continued success of the property department
• Diary management , booking rooms and arranging meetings
• Using case management system
• Audio typing
• Liaise with clients, solicitors, Estate agents and mortgage lenders
• Providing quotations , sending out client care letters
• Deal with client queries, and take instruction from clients
• Amend and reformat documents
• Apply for searches using on line services including land registry
• Using HRMC website to complete stamp duty land tax forms
• Deal with post completion matters
• Maintain client files, opening and closing of files
• Maintain the filing system
• Assist fee earners in the maintenance of client accounts

Experience required

• Ideally 1 years recent Residential or Commercial Property experience
• Experience with Microsoft office , word, outlook, Excel
• Able to prioritise and multitask
• Excellent telephone manor
• Possess the ability to deal with client queries when fee earners are out of the office
• Friendly working environment
• Competitive salary
• Hours Monday to Friday 9am- 5.30pm

Benefits

• 22 days annual leave plus Public and Bank Holidays, plus paid Christmas closure
• Two wellbeing days
• Your birthday off
• Pension
• Social events throughout the year