Conveyancing Legal Secretary

Oculus Legal Group; Ashford; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

Full-time position

Award-winning law firm

Job summary

Oculus Legal Group in Ashford, Kent is seeking an experienced Conveyancing Legal Secretary to join the busy Conveyancing team. You will provide dedicated secretarial and administrative support to fee earners and help keep client matters up to date.

Key duties include typing letters, answering calls, filing, managing client details in the case management system, and coordinating appointments. You will work closely with colleagues to ensure smooth progression of matters.

Qualifications

• Experience as a Legal Secretary, ideally within a Conveyancing environment.
• Excellent organisational skills and attention to detail.
• Able to manage a busy and varied workload.
• Proficient typing and strong IT skills, including case management systems.

Responsibilities

• Audio and copy typing of correspondence, forms and quotes.
• Answering calls in a professional manner.
• Provide general admin support and update client details.
• Filing and maintaining accurate client files and matters.
• Arrange appointments and liaise with clients.
• Input information into the case management system.
• Collaborate with secretarial colleagues and provide cover when needed.
• Handle confidential information with discretion.
• Support the Conveyancing team to progress matters efficiently.

Skills

Conveyancing experience

Secretarial skills

Typing accuracy

Client communication

Tools

Case management software

Job description

Conveyancing Legal Secretary

Ashford, Kent

Full-time | Permanent

We’re working with an award-winning law firm, who are looking to recruit an experienced Conveyancing Legal Secretary to join their busy Conveyancing team.

The Role

Working closely with the Conveyancing team, you’ll provide dedicated secretarial and administrative support, helping fee earners manage their caseloads efficiently and ensuring client matters and files are kept accurate and up to date.

Your responsibilities will include:

• Audio and copy typing correspondence, including letters, legal forms and quotes
• Answering telephone calls in a polite, professional and efficient manner
• Providing general administrative support, including photocopying and updating client details
• Filing correspondence and ensuring files are maintained accurately and kept up to date
• Arranging appointments and dealing directly with clients
• Accessing and inputting information into the firm’s client case management system
• Working closely with other secretarial colleagues as part of the wider team
• Providing secretarial and telephone cover when required
• Handling confidential client and firm information with discretion
• Supporting the Conveyancing team to ensure matters progress smoothly and efficiently

About You

We’re looking for someone who is:

• Experienced as aLegal Secretary, ideally within a Conveyancing environment
• Highly organised with excellent attention to detail
• Confident managing a busy and varied workload
• An efficient and accurate typist
• Confident using IT systems and case management systems
• Professional and confident when communicating with clients
• Friendly, approachable and able to build positive working relationships
• Reliable and able to work effectively as part of a team
• Discreet and professional when handling confidential information
• Proactive and committed to providing a high level of secretarial and administrative support

What’s on Offer?

• Excellent salary dependent on experience
• Opportunity to join an award-winning law firm
• Full-time, permanent position
• Dedicated role supporting a busy Conveyancing team
• Collaborative team environment
• Opportunity to play an important role in supporting clients and fee earners