Conveyancing Legal Assistant (Multi-Team)

Mallory Pryce Ltd; Newsham; On-site; GBP 24,000 - 32,000; Full time

Job summary

The position is suited to a Senior/Experienced Paralegal or an experienced Legal Secretary/Assistant, requiring strong organisational skills and professional client service.

Qualifications

• Experience as a legal assistant, paralegal or experienced secretary.
• Understanding of residential conveyancing processes and terminology.
• Organised and able to manage competing tasks and deadlines across multiple teams.

Responsibilities

• Provide administrative and casework support to fee earners across multiple conveyancing teams.
• Assist with residential property transactions, including sales, purchases, remortgages and transfers of equity.
• Open and maintain client files, ensuring information and records are accurate and up to date.
• Prepare, format and organise routine correspondence and transaction documents for review.
• Request and track searches, documents and information needed to progress matters.
• Help monitor transaction progress, key dates and outstanding actions, escalating delays or issues where appropriate.
• Communicate with clients, solicitors, estate agents, lenders and other third parties in a clear and professional manner.
• Use case management systems and other office technology to record updates and manage documents.
• Provide flexible support across teams as workloads and priorities change.

Skills

Legal assistant

Paralegal

Experienced secretary

Tools

Case management software

Job description

We are looking for a Conveyancing Legal Assistant to provide administrative and casework support across multiple residential conveyancing teams. This is an exciting and unique position to work across teams and providing top support to the more experienced conveyancers in the company.

You will help keep transactions moving, maintain accurate client files, draft documents, support with conveyancing tasks and provide a professional service to clients, colleagues and third parties. The role requires strong organisational skill and the ability to prioritise.

This role would suit a Senior/Experienced Paralegal, or an experienced Legal Secretary / Assistant.

Key responsibilities

• Provide administrative and casework support to fee earners across multiple conveyancing teams

• Assist with residential property transactions, including sales, purchases, remortgages and transfers of equity

• Open and maintain client files, ensuring information and records are accurate and up to date

• Prepare, format and organise routine correspondence and transaction documents for review

• Request and track searches, documents and information needed to progress matters

• Help monitor transaction progress, key dates and outstanding actions, escalating delays or issues where appropriate

• Communicate with clients, solicitors, estate agents, lenders and other third parties in a clear and professional manner

• Use case management systems and other office technology to record updates and manage documents

• Provide flexible support across teams as workloads and priorities change

About you

• Experience in a legal assistant, paralegal or experienced secretary.

• An understanding of residential conveyancing processes and terminology

• Organised and able to manage competing tasks and deadlines across multiple teams

• Careful and methodical, with strong attention to detail and accurate record-keeping

• A clear and professional communicator with a helpful, client-focused approach

• Comfortable using case management systems, document management tools and standard office software

• Able to work collaboratively, respond positively to changing priorities and use initiative within the scope of the role

• A commitment to confidentiality, compliance and high standards of client service