Conveyancing Assistant

Clayton Legal; Selby; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

25 days holiday

Holiday plus bank holidays

Career progression opportunities

Health cash plan

Death in service scheme

Birthday off work

Staff discounts

Job summary

Clayton Legal in North Yorkshire seeks a Conveyancing Assistant to support Legal Advisers on residential transactions. You will manage files, draft documents, and provide a proactive, professional service to clients and the team.

The role offers long-term progression in a well-established firm with a competitive salary and benefits package, including generous annual leave and development opportunities.

Qualifications

• Good knowledge of property processes and documents.
• Excellent verbal and written communication and interpersonal skills.
• Solid IT skills and experience with office systems and file management.

Responsibilities

• Assist Legal Advisers on residential conveyancing transactions.
• Open and maintain files in Proclaim and manage day-to-day tasks.
• Draft and negotiate transactional documents with accuracy.
• Prepare invoices and completion statements for clients.
• Attend clients in person or by phone and maintain client care standards.
• Prepare SDLT forms online and complete related registrations.

Skills

Property knowledge

Verbal and written communication

IT skills and file management

Tools

Proclaim

Land Registry Portal

Companies House Direct

Job description

My client, a well-established law firm, who provide Legal services across the West & North Yorkshire market are looking at appointing a Conveyancing Assistant to join their team.

This is an exciting opportunity for an ambitious Conveyancing Assistant to develop their career with one of the leading law firms in North Yorkshire, with long term opportunities for progression.

Role Summary

The Assistant is expected to assist Legal Advisers on residential conveyancing transactions and processing purchases and sales. The Assistant is expected to use a high degree of self-management and initiative with a proven ability to provide comprehensive administrative support to the Legal Advisers and team to ensure achievement of business objectives and assist in the provision of an efficient, personal and professional service at all times.

Key Responsibilities

• Supporting Legal Advisers within the team in both individual transactions and as part of wider team projects.
• To attend clients both in person and on the telephone and to provide assistance in a professional and friendly manner in keeping with the firm's standards for client care.
• Giving estimates of costs to new clients.
• To be responsible for the opening of files on firm's case management system (Proclaim) and their day to day maintenance in accordance with the department's Risk Management procedures.
• Drafting and negotiating transactional documentation.
• To carry out copy typing of correspondence and documents, amending and formatting complex documents e.g. leases and dealing with tracked changes and use of package precedent document(s). Ensuring that such correspondence and documents are checked for errors before passing to the Legal Adviser.
• Dealing with pre exchange of contract work that has been delegated by a Legal Adviser to you using Proclaim.
• Dealing with post-exchange work and registrations.
• Dealing with post-completion work. Preparation and submission of SDLT forms online, stamping of documents, registration and scheduling of deeds.
• To prepare invoices, completion statements and complete Accounts documentation as and when directed by the Legal Adviser.
• Assist tenant, solicitors and colleagues with Right to Buy enquiries.
• Assist tenants with completion of Right To Buy application forms (over the phone, face to face meetings at the office or at the tenants' homes).
• To use the Land Registry Portal for downloading official copies, copy documents and plans and relevant registrations and saving to matter number, and carrying out priority and Land Charges searches.
• To use Companies House Direct to carry out searches and property searches using agents.
• To ensure the confidentiality of all the firm's and client's documentation and information.
• To ensure compliance with Money Laundering Regulations.
• Support Legal Advisor in preparing monthly/quarterly reports.
• Dealing with incoming post and filing.
• Support Legal Advisor/deal with monthly file reviews.
• To achieve agreed levels of time-recording (as appropriate) and such other tasks as may be required from time to time.
• To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
• To undertake any other reasonable duties as required by the Legal Advisor or Head of Department.

PERSON SPECIFICATION

Knowledge

• Good knowledge of property processes and procedures
• Familiarity with legal terms and documents. Familiar with completing forms or orders on the internet
• Excellent verbal, written communication and interpersonal skills
• Good IT skills and knowledge of office systems and procedures and file management

They offer a competitive salary from £25,500 to £29,000 dependent on experience and benefits package - which includes 25 days holiday (plus bank holidays) per year, career progression opportunities, health cash plan, death in service scheme, birthday off work and generous staff discounts.

They also provide a fully supportive background to your Continuous Professional Development within a friendly team environment.