Conveyancing Assistant

Harwood Recruitment Solutions Limited; Clevedon; On-site; GBP 22,000 - 30,000; Full time

Job summary

Harwood Recruitment Solutions Limited in Clevedon is supporting a well established law firm in recruiting an experienced conveyancing assistant to join their friendly team. You will support fee-earners throughout residential property transactions, handling administrative tasks, file opening, document requests, and client liaison.

You will work with conveyancers, solicitors and executives, manage deadlines, prepare contracts and completion paperwork, and ensure AML compliance.

Qualifications

• Experience assisting with residential conveyancing transactions (1 year or more).
• Knowledge of the conveyancing process from start to finish.
• Familiarity with AML procedures and legal administrative processes.

Responsibilities

• Assist fee-earners throughout the conveyancing process, including freehold and leasehold matters.
• Open new files, verify client ID, and input accurate client/matter details into case management systems.
• Request and chase documents from clients, agents, lenders, and other solicitors.
• Prepare legal documents: contracts, transfer deeds, replies to enquiries, mortgage reports, and completion paperwork.
• Arrange and review searches (OS1, bankruptcy, local authority, etc.).
• Update clients and introducers regularly, ensuring high-quality customer service.
• Manage exchange and completion processes, including preparing completion statements and coordinating funds.
• Submit SDLT returns and Land Registry applications, dealing with requisitions promptly.
• Handle post-completion tasks, file closures, and storage of deeds
• Maintain confidentiality and comply with AML and firm procedures

Skills

Strong communication

Attention to detail

Deadline management

Customer service

Autonomy

Teamwork

Tools

Microsoft Office

Case management systems

Job description

I'm currently supporting a well established Law firm based in Clevedon who is currently recruiting for an experience Conveyancing experience to join their friendly and supportive team. You will be working alongside conveyancers, solicitors, and executives to ensure residential property matters progress efficiently, your role is administrative, organisational, and client-focused, supporting transactions such as sales, purchases, remortgages, and transfers of equity.

Key Responsibilities

• Assist fee-earners throughout the conveyancing process, including freehold and leasehold matters.
• Open new files, verify client ID, and input accurate client/matter details into case management systems.
• Request and chase documents from clients, agents, lenders, and other solicitors.
• Prepare legal documents: contracts, transfer deeds, replies to enquiries, mortgage reports, and completion paperwork.
• Arrange and review searches (OS1, bankruptcy, local authority, etc.).
• Update clients and introducers regularly, ensuring high-quality customer service.
• Manage exchange and completion processes, including preparing completion statements and coordinating funds.
• Submit SDLT returns and Land Registry applications, dealing with requisitions promptly.
• Handle post-completion tasks, file closures, and storage of deeds
• Maintain confidentiality and comply with AML and firm procedures

Essential Skills & Competencies

• Strong communication skills (written and verbal).
• Excellent attention to detail and accuracy.
• Ability to manage multiple deadlines and conflicting priorities.
• Proficiency in Microsoft Office and case management systems.
• Customer-service focus and professional telephone manner.
• Ability to work autonomously and as part of a team.

Experience Requirements

• Experience assisting with residential conveyancing transactions (typically 1 year or more).
• Knowledge of the conveyancing process from start to finish.
• Familiarity with AML procedures and legal administrative processes.