Conveyancing Assistant

Harwood Recruitment Solutions Ltd; Clevedon; On-site; GBP 22,000 - 30,000; Full time

Job summary

Harwood Recruitment Solutions Ltd in Clevedon is seeking an experienced Conveyancing assistant to join a well-established law firm. You will support residential property matters, including sales, purchases, re-mortgages and transfers of equity, with a focus on administration, organisation and client service.

Working with conveyancers, solicitors and executives, you will handle file opening, document collection, searches, SDLT returns and post-completion tasks, while ensuring AML compliance.

Qualifications

• Experience assisting with residential conveyancing transactions (1 year+).
• Knowledge of the conveyancing process from start to finish.
• Familiarity with AML procedures and legal administrative processes.
• Ability to manage multiple deadlines and priorities.

Responsibilities

• Assist fee-earners throughout the conveyancing process, including freehold and leasehold matters.
• Open new files, verify client ID, and input accurate client/matter details into case management systems.
• Request and chase documents from clients, agents, lenders, and other solicitors.
• Prepare legal documents: contracts, transfer deeds, replies to enquiries, mortgage reports, and completion paperwork.
• Arrange and review searches (OS1, bankruptcy, local authority, etc.).
• Update clients and introducers regularly, ensuring high-quality customer service.
• Manage exchange and completion processes, including preparing completion statements and coordinating funds.
• Submit SDLT returns and Land Registry applications, dealing with requisitions promptly.
• Handle post-completion tasks, file closures, and storage of deeds
• Maintain confidentiality and comply with AML and firm procedures

Skills

Communication skills

Attention to detail

Deadline management

MS Office

Case management

Customer service

Team player

Tools

Case management systems

Microsoft Office

Job description

I am currently supporting a well established Law firm based in Clevedon who is currently recruiting for an experience Conveyancing experience to join their friendly andsupportive team. You will be working alongside conveyancers, solicitors, and executivesto ensure residential property matters progress efficiently, your role is administrative, organisational, and client‑focused, supporting transactions such as sales, purchases,re-mortgages, and transfers of equity.

Key Responsibilities

• Assist fee‑earners throughout the conveyancing process, including freehold and leasehold matters.
• Open new files, verify client ID, and input accurate client/matter details into case management systems.
• Request and chase documents from clients, agents, lenders, and other solicitors.
• Prepare legal documents: contracts, transfer deeds, replies to enquiries, mortgage reports, and completion paperwork.
• Arrange and review searches (OS1, bankruptcy, local authority, etc.).
• Update clients and introducers regularly, ensuring high‑quality customer service.
• Manage exchange and completion processes, including preparing completion statements and coordinating funds.
• Submit SDLT returns and Land Registry applications, dealing with requisitions promptly.
• Handle post‑completion tasks, file closures, and storage of deeds
• Maintain confidentiality and comply with AML and firm procedures

Essential Skills & Competencies

• Strong communication skills (written and verbal).
• Excellent attention to detail and accuracy.
• Ability to manage multiple deadlines and conflicting priorities.
• Proficiency in Microsoft Office and case management systems.
• Customer‑service focus and professional telephone manner.
• Ability to work autonomously and as part of a team.

Experience Requirements

• Experience assisting with residential conveyancing transactions (typically 1 year or more).
• Knowledge of the conveyancing process from start to finish.
• Familiarity with AML procedures and legal administrative processes.