Conveyancing Administrator

Clear Legal & Financial Recruitment; Fetcham; On-site; GBP 26,000 - 34,000; Full time

Job summary

Clear Legal & Financial Recruitment is assisting a client in Fetcham, Surrey, to recruit a Conveyancing Administrator. The role focuses on supporting residential and commercial property transactions with accurate admin, regulatory compliance, and proactive client service throughout the lifecycle.

The ideal candidate will have prior conveyancing or legal administration experience and be proficient in MS Office and case management systems, delivering high‑quality support in a professional

Qualifications

• Previous conveyancing or legal administration experience.
• Understanding of conveyancing processes for residential and commercial transactions.
• Excellent organisation with ability to manage multiple tasks.
• Attention to detail and high accuracy.
• Confident written and verbal communication.
• Experience with MS Office and conveyancing case management systems.

Responsibilities

• Open, manage, and close conveyancing files in line with firm procedures and regulatory requirements.
• Prepare, draft, and process legal documentation, contracts, and property-related forms.
• Act as a point of contact for clients, responding to queries professionally and providing progress updates.
• Liaise with solicitors, estate agents, mortgage lenders, and local authorities to progress matters efficiently.
• Maintain accurate and up-to-date records on the case management system.
• Support compliance requirements, including AML checks and adherence to internal policies.
• Assist with financial administration such as invoicing, payments, and completion statements.
• Monitor file progression and produce reports for conveyancers and management.
• Ensure all work is completed to a high standard, meeting deadlines and client expectations.

Skills

Conveyancing experience

Legal administration

Organisational skills

Attention to detail

Written & verbal communication

Client-focused

Tools

Microsoft Office

Job description

My client is seeking a Conveyancing Administrator to join their growing conveyancing department in Fetcham, Surrey.

This role is integral to the smooth running of residential and/or commercial property transactions, providing high‑quality administrative support while ensuring accuracy, compliance, and excellent client service throughout the transaction lifecycle.

This opportunity would suit an individual with prior conveyancing or legal administration experience who is looking to further develop their career within a structured and professional environment.

Key Responsibilities

• Open, manage, and close conveyancing files in line with firm procedures and regulatory requirements
• Prepare, draft, and process legal documentation, contracts, and property‑related forms
• Act as a point of contact for clients, responding to queries professionally and providing regular progress updates
• Liaise with third parties including solicitors, estate agents, mortgage lenders, and local authorities to progress matters efficiently
• Maintain accurate and up-to-date records on the case management system
• Support compliance requirements, including AML checks and adherence to internal policies
• Assist with financial administration such as invoicing, processing payments, and preparing completion statements
• Monitor file progression and produce reports for conveyancers and management when required
• Ensure all work is completed to a high standard, meeting internal deadlines and client expectations

Skills and Experience

• Previous experience within a conveyancing or legal administration role is essential
• Good understanding of conveyancing processes and property transactions (residential and commercial)
• Strong organisational skills with the ability to manage multiple tasks simultaneously
• Excellent attention to detail and a high level of accuracy
• Confident communication skills, both written and verbal
• Proficient in Microsoft Office and experience using conveyancing case management systems
• Professional, proactive, and client‑focused approach