Contracts Technician

TRS Staffing Solutions; Farnborough; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading staffing solutions provider in the UK is looking for a candidate to support Contract Management activities on large-scale projects. Key duties include assisting with pre-award and post-award tasks, maintaining project files, and preparing necessary reports and documents. Candidates should be detail-oriented, able to establish dialogue with clients, and maintain compliance with corporate procedures. Expect a collaborative environment focused on innovative solutions.

Responsibilities

• Provide support to Contract Management activities on large‑scale projects.
• Prepare and maintain records and documents to meet corporate requirements.
• Assist in the preparation and assembly of Request for Proposals and Contracts.
• Participate in the pre‑qualification process of subcontractors.
• Audit invoices for mathematical errors and accurate charges.

Job description

Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big‑picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Principal Job Duties & Responsibilities

• Provide support to Contract Management activities on large‑scale projects; duties may include assisting multiple Contract Administrators and Contract Managers with the preparation and execution of pre‑award and post‑award activity
• Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
• Prepare and maintain all electronic and hard copy files in accordance with Fluor’s Practices required to meet corporate and Contract Management requirements
• Set up project files in accordance with Fluor practices
• Assist in the preparation and assembly of Request for Proposals and Contracts
• Establish and maintain communications with client representatives and project staff through meetings, telephone and web conferences, and reports to provide for client satisfaction
• Participate in the pre‑qualification process of subcontractors; support Contracts Administrators in the pre‑qualification process of subcontractors; issue a pre‑qualification questionnaire to bidders/contractors, collect and consolidate the data
• Arrange and schedule meetings and prepare meeting minutes for project distribution
• Prepare, organize, and process monthly reports
• Perform contract document distribution and control for reviews over key contract documents
• Audit invoices for mathematical errors, rate overages, and accurate time sheet charges
• Perform Contract Close Out with the assistance of project team and Contract Administrators
• Retain required contract documents for records retention; complete documented retention requirements
• Establish correspondence log, support Contracts Administrator by assigning letter/numbers, maintaining correspondence file, and tracking all subcontractor correspondence via correspondence log
• Establish Routing log for the project, track Contracts documents routing
• Draft Contract documents Transmittal Letters
• Prepare project specific contract documents for special projects or presentations
• Maintain compliance with all applicable policies, procedures, and global standards
• Plan, organize, and carry out assignments as directed