Contracts Support Officer

University Hospitals Tees; Tees Valley; On-site; GBP 35,000 - 42,000; Full time

Benefits offered by this job

Health & wellbeing initiatives

Staff benefits

Development opportunities

Job summary

University Hospitals Tees is seeking a Contracts Support Officer to join the Procurement and Contracts Team. This role focuses on data management, contract monitoring, and ensuring compliance across a diverse portfolio.

You will work with contract managers, suppliers, and finance colleagues, handling reporting, invoice reconciliation, and contract reviews to support delivery of high-quality services.

Responsibilities

• Provide day-to-day administrative and contract support across a diverse portfolio of contracts.
• Maintain contract records and support contract monitoring activities across the portfolio.
• Prepare reports and coordinate meetings, maintaining action logs and supporting contract review processes.
• Assist with invoice reconciliation, financial reporting and performance monitoring to ensure budgets and contractual requirements are met.

Job description

An opportunity has arisen for a Contracts Support Officer to join the Procurement and Contracts Team. This role is ideal for an organised and proactive individual who enjoys working with data, managing information, and supporting the effective delivery of services through robust contract management practices.

The post holder will provide comprehensive administrative and contract support across a portfolio of contracts, ensuring contract information is maintained accurately throughout the contract lifecycle. Working closely with contract managers, suppliers, finance colleagues and service leads, you will support contract monitoring, performance reporting, invoice reconciliation and compliance activities. The role will play an important part in ensuring that contracts are effectively managed, key performance indicators are monitored, and contractual obligations are delivered in line with organisational objectives and regulatory requirements.

As a Contracts Support Officer, you will provide day-to-day support to the Procurement and Contracts Team, maintaining contract records and supporting contract monitoring activities across a diverse portfolio of contracts. You will be responsible for ensuring contract information is accurate and up to date, preparing reports, coordinating meetings, maintaining action logs and supporting contract review processes.

The role will involve working with internal stakeholders, suppliers and external providers to obtain performance information, monitor compliance against agreed standards, and support the management of contract-related issues. You will also assist with invoice reconciliation, financial reporting and performance monitoring, helping to ensure contract activity is delivered within agreed budgets and in accordance with contractual requirements.

South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust have come together to form University Hospitals Tees. As a result, post holders may be required to work across sites within both organisations.

Across University Hospitals Tees, our ambition is to be the best place to work, ensuring we have the right staff in the right roles at the right time to deliver outstanding patient care and experience.

We are committed to supporting our staff through an inclusive and supportive working environment, offering health and wellbeing initiatives, staff benefits, and opportunities for personal and professional development.

We support the 'Making Every Contact Count' approach to behaviour change in the promotion of health and wellbeing of individuals and communities.

For further details / informal visits contact: Name: Stephanie Newburn Job title: Contract Manager Email address: [e-mail] Telephone number: 01642282815