Contracts Officer

Oxford BioMedica Limited; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A biopharmaceutical company in Oxford is recruiting a Contracts Officer for its Legal Contracts team. The role involves managing contract lifecycle, maintaining databases, and supporting contract drafting. Candidates should have a degree or relevant experience, strong communication skills, and proficiency in MS Office tools. This position offers opportunities for career growth and a supportive working culture, essential for facilitating impactful therapies that change lives.

Benefits

Competitive total reward packages

Wellbeing programmes

Career development opportunities

Supportive and inclusive culture

State-of-the-art labs and facilities

Qualifications

• Assistance with contract lifecycle management and database management.
• Experience in a regulated environment, preferably legal.
• Understanding of AI applications in administration.

Responsibilities

• Maintain contracts database and filing systems.
• Draft simple agreements and review third-party templates.
• Manage signature process using digital signature tools.
• Triage queries in the Contracts inbox.

Skills

Good communication skills in English (written and verbal)

Attention to detail

Time management and prioritisation

Client centric mindset

Education

Educated to degree level or prior experience in contracts support

Tools

MS Office (Word, Excel, Teams)

Databases

Job description

We are currently recruiting for a Contracts Officer to join our Legal Contracts team. In this role you will be assisting the Legal Team with contract lifecycle management including ensuring the contracts database and filing systems are accurately completed.

Responsibilities and Qualifications

• Supporting the Legal Team by maintaining contracts database and filing systems
• Supporting the drafting of simple agreements with other parties based on template agreements and review third party templates.
• Managing signature process for finalised agreements using digital signature tools.
• Assisting the management of the Contracts email inbox, triage queries and filing as appropriate.
• Supporting contract databases and quality data entry including contract migration and bulk updates and other technical aspects.
• Providing regular information on status of agreements for both the Contracts/Legal Team and other managers within the company.
• Filing fully executed statements of work and change orders received from Commercial and Project Management Teams or other.
• Carry out document scanning and archiving, as necessary.
• Track agreement expiry dates and help with managing renewal process and notifications.
• Good communication skills in English both written and verbal with strong attention to detail
• Educated to degree level or prior experience working in a contracts support role.
• Previous experience administrating in a regulated environment preferably legal.
• Proficient with MS Office-based tools, Word, Excel, Teams
• Demonstrable experience and understanding of the use of databases.
• Some appreciation in the use of AI within the administrative workplace.
• The ability to manage time and prioritise workload in delivery of work to timelines and deliverables.
• Demonstrate competency within a client centric and team working environment.

At OXB, our people are at the heart of everything we do. We are on a mission to enable life‑changing therapies to reach patients around the world— and we are looking for passionate individuals who embody our core values every day: Responsible, Responsive, Resilient and Respect. OXB is a quality and innovation‑led viral vector CDMO with a mission to enable its clients to deliver life‑changing therapies to patients around the world. One of the original pioneers in cell and gene therapy, we have more than 30 years of experience in viral vectors; the driving force behind the majority of gene therapies.

OXB collaborates with some of the world's most innovative pharmaceutical and biotechnology companies, providing viral vector development and manufacturing expertise in lentivirus, adeno‑associated virus (AAV) and adenoviral vectors. OXB's world‑class capabilities span from early‑stage development to commercialisation. These capabilities are supported by robust quality‑assurance systems, analytical methods and depth of regulatory expertise.

Why Join Us?

• Competitive total reward packages
• Wellbeing programmes that support your mental and physical health
• Career development opportunities to help you grow and thrive
• Supportive, inclusive, and collaborative culture
• State‑of‑the‑art labs and manufacturing facilities
• A company that lives its values: Responsible, Responsive, Resilient, Respect

We want you to feel inspired every day. At OXB, we are future‑focused and growing fast. We succeed together—through passion, commitment and teamwork. Ready to make a difference? Collaborate. Contribute. Change lives.