Contracts Manager

Reed Specialist Recruitment; Reading; On-site; GBP 52,000 - 65,000; Full time

Job summary

Reed Specialist Recruitment is seeking a Contracts Manager in Reading to oversee timber frame projects and site elements. You will manage contracts, track progress, and liaise across departments and with subcontractors to keep projects on schedule.

Daily duties include tender setup, RAMS preparation, meetings, and maintaining master project trackers, ensuring accurate records, and site safety compliance. This role offers growth within a dedicated contracts team.

Qualifications

• Proven experience in contracts management or a site manager looking to step up.
• Strong ability to manage contracts and track project progress.
• Excellent communication and stakeholder liaison skills.
• Ability to work independently within the contracts team.

Responsibilities

• Set up tenders following sales handover and project appointments.
• Attend meetings, take minutes and develop the master tracker for checkpoints.
• Draft, distribute and review project programmes.
• Track incident reports and customer care issues.
• Relay risk information to site and installation teams.
• Prepare RAMS and ensure site-specific requirements.
• Collaborate with QS to select and appoint subcontractors.
• Manage project documentation including notices and non-conformities.
• Provide site-based cost backgrounds for variations.
• Record working times and mileage for line management.
• Conduct site visits, attend prestart meetings and plan lifting operations.
• Supervise sites, inspections, and defect recording.
• Drive project handovers to timely completion.
• Report on health and safety and progress.
• Maintain project information on the N Drive system.

Skills

Contracts management

Site management

Timber frame construction

Project tracking

Communication

Independent work

Documentation

Tools

N Drive

Project management software

Job description

As business continues to grow across the Thames Valley and surrounding areas, our Client, a specialist in Design & Build of timber frame housing, is looking to add to its Contracts team.

We are seeking a dedicated Contracts Manager responsible for overseeing site elements and managing timber frame projects. This role is crucial for ensuring project efficiency, maintaining accurate records, and liaising effectively across departments and with subcontractors.

Day-to-day of the role:

• Contracts Administration:
  • Set up tenders automatically following sales handover and project appointments.
  • Attend meetings, take minutes, and work on developing the master tracker for project checkpoints and schedules.
  • Draft, distribute, and review project programmes.
  • Track and respond to incident reports and customer care issues.
  • Attend design meetings to relay risk information to site and installation teams.
  • Draft and issue Risk Assessment Method Statements (RAMS) to clients, ensuring they are site-specific.
  • Collaborate with Quantity Surveyors (QS) in choosing and appointing subcontractors.
  • Manage project documentation such as Delay Notices and Non-Conformity Reports.
  • Raise variation items to QS, including providing site-based cost backgrounds.
  • Formalise working times and mileage reports to the line manager.
• Site Works:
  • Conduct initial site visits and report findings.
  • Attend prestart meetings and plan lifting operations if necessary.
  • Supervise project sites, conduct on-site inspections, and record defects.
  • Drive project handovers to ensure timely completion.
  • Report on health and safety, and program-specific matters including progress percentages.
  • Maintain project information and issues on the N Drive system.

Required Skills & Qualifications:

• Proven experience in Contracts management or a Site Manager looking to step up, preferably in timber frame construction or a related field.
• Strong ability to manage contracts and familiarity with project tracking tools.
• Excellent communication and interpersonal skills to liaise with various stakeholders.
• Ability to work independently within the broad directives of the contracts department.
• Proficient in using software tools for project management and documentation.