Contracts Coordinator (Retrofit)

Novus Property Solutions Ltd; Workington; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Holidays 27 days

Pension up to 7.5%

Healthcare scheme

Taste card & discounts

Volunteer day

Job summary

Novus Property Solutions is seeking a Contracts Coordinator (Retrofit) to manage administration, compliance, and collaboration across site teams, subcontractors, and clients. The role focuses on retrofit delivery, meeting SHDF deadlines, and maintaining productive relationships while supporting forecasting and KPI updates.

The successful candidate will bring strong IT skills, experience with retrofit contracts, and a proactive approach to problem-solving within a long‑term contract environment.

Qualifications

• Experience with retrofit refurbishment contracts is preferred.
• Strong IT skills with ability to manage documentation and reporting.
• Excellent communication and liaison skills with subcontractors and internal teams.

Responsibilities

• Coordinate and track compliance evidence for the Lodgement team.
• Liaise with Sub contractors and Site Managers to secure timely documentation for SHDF deadlines.
• Assist with forecasting and allocation of work; update contract KPIs.

Skills

Contract coordination

IT skills

Communication skills

Tools

Oneserve

Procurement Portals

Job description

Location : South Brent office- Typically working Monday to Friday 37.5 hours - Hybrid working

As a Contracts Coordinator for Novus, you’ll get to see the impact and improvements your role delivers to your customers and team every day – taking your job satisfaction to whole new levels. This varied and challenging role offers you the opportunity to work with a skilled and professional team, in a secure environment with long-term contracts and the opportunity to grow and learn. With responsibility for Coordination of all administration for the Contract, compliance coordination for multiple work streams will be key. Ensuring Site teams, sub contractors, internal teams and the client is working collaboratively and efficiently. The successful candidate will ideally will ideally have knowledge of Retrofit delivery

Along with utilising your Contracts Coordinationskills, you’ll also be looking for ways to add real social value to the communities and customers you work with. Supported by your peers, team, and management to solve problems and trusted to make decisions to grow and develop relationships and revenue.

What’s in it for you?

• Attractive salary & benefits to suit you
• 27 Days Hols & BH – option to buy or sell holidays
• Company pension scheme – up to 7.5%
• We also offer a; Discounted Healthcare Scheme, High street & lifestyle discounts including Taste card, a day paid volunteering per year, length of service awards, and more….

An outline of your responsibility as a Contracts Co-ordinator

• Co-ordinate, track and collate all compliance evidence for the Lodgement team
• Liaising with Sub contractors/Site Managers to ensure all documentation is received in a timely manner to meet SHDF deadlines, setting agreed parameters upfront where possible
• Supporting with forecasting and allocation of work to the team
• Updating contract KPI's,
• Completing weekly project updates (utilising information from site managers)
• Confirming completions with Commercial Team to aid invoicing
• Liaising with key suppliers and creating survey schedules
• Creating client reports.
• Measuring performance and assisting with forecasting
• Using Client Procurement Portals
• Managing and Updating retrofit works on Oneserve

Contracts Coordinator (Retrofit)

Contracts Coordinator (Retrofit)

As a Contracts Coordinator for Novus, you’ll get to see the impact and improvements your role delivers to your customers and team every day – taking your job satisfaction to whole new levels. This varied and challenging role offers you the opportunity to work with a skilled and professional team, in a secure environment with long-term contracts and the opportunity to grow and learn. With responsibility for Coordination of all administration for the Contract, compliance coordination for multiple work streams will be key. Ensuring Site teams, sub contractors, internal teams and the client is working collaboratively and efficiently. The successful candidate will ideally will ideally have knowledge of Retrofit delivery

Along with utilising your Contracts Coordinationskills, you’ll also be looking for ways to add real social value to the communities and customers you work with. Supported by your peers, team, and management to solve problems and trusted to make decisions to grow and develop relationships and revenue.

What’s in it for you?

• Attractive salary & benefits to suit you
• 27 Days Hols & BH – option to buy or sell holidays
• Company pension scheme – up to 7.5%
• We also offer a; Discounted Healthcare Scheme, High street & lifestyle discounts including Taste card, a day paid volunteering per year, length of service awards, and more….

An outline of your responsibility as a Contracts Co-ordinator

• Co-ordinate, track and collate all compliance evidence for the Lodgement team
• Liaising with Sub contractors/Site Managers to ensure all documentation is received in a timely manner to meet SHDF deadlines, setting agreed parameters upfront where possible
• Supporting with forecasting and allocation of work to the team
• Updating contract KPI's,
• Completing weekly project updates (utilising information from site managers)
• Confirming completions with Commercial Team to aid invoicing
• Liaising with key suppliers and creating survey schedulesCreating client reports.
• Measuring performance and assisting with forecasting
• Using Client Procurement Portals
• Managing and Updating retrofit works on Oneserve

About You

As an experienced Contracts Coordinator you will ideally have the experience of working with retrofit refurbishment contracts, within a social housing environment. This is a new role to the team so this is a great opportunity for someone with excellent IT skills to make a difference. Our preferred candidate will be experienced, knowledgeable, be a self starter who is focused on delivery and able to communicate well with the team to ensure everyday runs smoothly.

A little bit about us

Novus Property Solutions is a dynamic, award-winning property maintenance, refurbishment, compliance, and decarbonisation specialist with more than 700 colleagues in 19 locations across Great Britain, providing a combination of local knowledge and national strength. We are a social and environmentally responsible family-owned business with a rich 128-year heritage, delivering a range of bespoke services and solutions to a wide variety of clients. Our vision is to be the leader in building and maintenance solutions, delivered with compassion and care for the communities in which we operate

At Novus Property Solutions we value people, and we are committed to building an inclusive and diverse workplace that enables our people to bring their full selves to work. We understand for many reasons that people very rarely meet all the criteria laid out in the job advert, so, we encourage you to apply for the role even if you do not meet all the criteria or hold all the qualifications. You may be just who we are looking for to join our award-winning Property Maintenance company in this, or another role.